Executive Assistant

Vor 2 Tagen

Nyon, Waadt, Schweiz Edwards Lifesciences Vollzeit

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you'll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued. In this on site role based in Nyon, you will provide administrative support to assigned department, individual, and/or area (Business Unit SVP,VP's...)

How you will make an impact:

  • Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited supervision
  • Assist in semi-routine and non-routine administrative projects/tasks
  • Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
  • Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests
  • Plan and execute meetings and events under supervision
  • Use a broad range of computer programs to support development of correspondence, presentations, and to perform data entry in support of a department, significant organizational group, or executive level management
  • Assistance to the company directors with respect to various administrative tasks including: travel arrangements i.e. flight, car rental, accommodation bookings; processing and preparation of travel expenses; tailoring/finalizing business presentations and prepare meeting minutes.
  • Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
  • Cooperate and support larger corporate events (e.g. conferences, team-buildings, Xmas party together with Office Supervisor)
  • Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives)

What you will need (Required):
H.S. Diploma Or Equivalent 4 Years Related Experience Required.
French and English are required.

What else we look for (Preferred):

  • Proficiency in Microsoft Office Suite
  • Excellent written and verbal communications skills, able to build connections and maintain strong relationships across the organization.
  • Advanced problem-solving skills and service orientation
  • Ability to manage complex travel arrangements, optimizing time management
  • Strict attention to detail
  • Able and willing to work effectively in a team as well as on its own
  • Excellent interpersonal and communication skills and good manners
  • Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen
  • Highly organized, accurate, consistent and dedicated to performing the internal/external client experience
  • Works well under pressure
  • Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels
  • Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

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