Administrative assistant

Vor 7 Tagen

Lausanne, Waadt, Schweiz EPFL Vollzeit CHF 40'000 - CHF 60'000 pro Jahr

Mission

The Laboratory of Nanoscience for Energy Technologies (LNET) is a dynamic and international group investigating emerging technologies for light energy conversion and storage. We are dedicated to a positive, diverse and supportive work environment. We are looking for an administrative assistant to provide critical support for our operations with professionality and enthusiasm.

Main duties and responsibilities

  • Accounting management of the lab's budget, grants and third party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial reporting).
  • Staff administration (e.g., HR follow-up, visas, employment contracts, welcoming new joiners etc.)
  • Organization of visitors' venue (visas, logistics, travel and accommodation)
  • Organization of conferences, seminars and travel of collaborators
  • Expenses and credit card management and follow-up
  • Provision of general support and logistics to the lab
  • Management of the lab infrastructure
  • Communication (web, presentations, social media) of the lab

Profile

  • Full proficiency in both French and English is mandatory (both written and spoken)
  • Computer proficiency with a very good command of Excel, Word, PowerPoint, Outlook, etc…
  • Confident and precise with budget organization and accounting. Prior experience with accounting for European funds is a valuable plus.
  • Ability to interact with all levels of faculty, staff and students in multicultural/international environment
  • Self-driven, good sense of organization and initiative, rigorous and attention to detail
  • Commercial background or education (CFC de Commerce or equivalent)
  • Previous experience as an administrative assistant; a previous experience at EPFL is a strong asset

We offer

  • A diverse and supportive work environment
  • Favorable working conditions
  • Possibility of continued education

Informations

Contract Start Date : 01/01/2026

Activity Rate Min : 20.00

Activity Rate Max : 40.00

Contract Type: CDD

Reference: 1781

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