Legal assistant

Do your qualifications and experience not exactly match all requirements of the job?

At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together to advance MSF's social mission and create better outcomes for our patients and the communities we work with.

We understand that some people may hesitate to apply for employment if they don't meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don't fulfil every listed qualification.

We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.

Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).

The MSF movement is built around 5 operational centers supported by 24 sections and offices worldwide. MSF Operational Center Geneva (MSF OCG) is one of these centers.

The Legal Department provides advice and general/private legal support to the operations and headquarters.

The Legal Assistant will be supporting the Unit 4 supporting the thematic pole Unit 4 and its legal advisors (Administrative and commercial laws, taxes, visa, etc.) and Unit 3 (Labour laws) and will act as an assistant dedicated to administrative, organizational and knowledge management activities for the whole OCG team.

Legal Assistant may punctually provide necessary legal assistance for the other legal scope (IHL, medic-legal) if requested.

1. Legal Support to provide legal support to the OCG legal team for various dossiers (60%) :

• Legal support for project mission and headquarters;

• Supporting legal advisors in the preparation of legal analysis on specific operational dossiers: analysis of the documents, national laws & regulations, making risks assessments and drafting analysis.

• Making legal research of various national laws and regulations.

• Drafting note, memos on substantive dossiers.

• Support in the management of pre-litigations and litigations (commercial, tax, labour law), including drafting of Mater Files. Collecting documents, relevant information and legal references.

• Supporting in the revision of contracts and Memorundum of Understanding or any agreements with external partners.

• Bi-annually briefing the Cells Assistant on the Power of Attorney processes

2. Administrative Support and Organization of the Department (40%)

• Management of the database:

Update the follow-up tables of the ILD or OCG legal team.

Collection of registration and renewal MOUs (framework and project) from departments or field.

Monitoring the management of the legal Toolbox (collecting, filing IDL memos, practical tools, etc.).

Dissemination of ILD tools.

• Providing support in the preparation of field visits for OCG legal advisors

Gathering of the necessary documentation (visit report, national laws, country analysis, etc.).

Overview of field visits, travels and leaves of the OCG team

• Organizing meetings of the OCG legal department:

Preparing the agenda of the monthly meeting of the OCG Legal team.

Drafting of minutes.

Organization of ad hoc meetings upon request.

• Support and follow-up of recruitment (e.g.Interns).