Guest Experience Administrative Assistant

vor 2 Wochen

Genf, Genf, Schweiz Richemont Vollzeit CHF 50'000 - CHF 70'000 pro Jahr

Temporary contract, 100%

Duration: from 15 January 2026 – 30 November 2026

Location: Geneva

The Michelangelo Foundation for Creativity and Craftsmanship
is a non-profit institution based in Geneva, which champions contemporary craftspeople worldwide with the aim of promoting a more human, inclusive and sustainable future. The Foundation seeks to highlight the connections between craft and the wider arts and the design world. Its mission is to both celebrate and preserve craftsmanship and its diversity of makers, materials and techniques, by increasing craft's everyday recognition and its viability as a professional path for the next generations. The Foundation presents Homo Faber, a cultural movement centred on creative artisans worldwide. Its signature projects are education programmes for the next generations, an international biennial celebration and an online guide.

Mission Summary
As part of the
Guest experience team
for Homo Faber 2026, the
Guest experience coordinator
will play a supporting role. The position involves a variety of administrative, clerical, and coordination tasks in support to the Managers and Coordinators within the Events, Hospitality onsite, Food & Beverage, Fundraising, Workshops onsite, Private visits, Education and Administration teams with a focus on procurement, contracts, and travel coordination. This includes close collaboration with internal/external stakeholders including providers and an audience of artisans, students and graduates.

Key Responsibilities
Reporting to the Events & Programme Director, this role will be responsible for:

Before Homo Faber Biennial

  • Coordination Support
  • Provide daily administrative assistance to the projects team (scheduling, correspondence, data entry, reporting).
  • Maintain updated filing systems, shared folders, and databases related to suppliers, contractors, and logistics.
  • Liaise with external stakeholders, contractors, artisans, students and graduates and Administrative department for contracts preparation and related documentation.
  • Follow up on contract signature (DocuSign), filing and archiving.
  • Coordinate travels and rooming lists for accomodation for a number of stakeholders participating in Homo Faber 2026.
  • Adhoc support to events and education projects with the preparation of presentations and tracking documents.

During Homo Faber Biennial:
Available onsite during the event (if needed)

After Homo Faber Biennial

  • Prepare and send out surveys.
  • Write reporting and recommendations for the next edition.
  • Prepare and send end of project / programme documents.

The Ideal Candidate – Skills, Experience And Approach

  • Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint);
  • Fluent in French and English; Italian is an asset.
  • At least 2 years of experience in a similar coordination and support role.
  • First experience in events coordination.
  • Organized, detail-oriented, service-minded, with a proactive attitude.
  • Ability to work under pressure, meet tight deadlines and be in contact with a wide number of stakeholders.
  • Strong communication skills and discretion in handling confidential matters.

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