Administrative assistant

vor 1 Tag

Genf, Genf, Schweiz EPFL Vollzeit
Mission

We are looking for a part-time Administrative Assistant/Finance Assistant for a computational and theoretical laboratory at EPFL. The position will be based at Campus Biotech in Geneva.

Main duties and responsibilities
  • Manage funds and research grants, including budget tracking, monitoring of expenses, purchases, and inventory, as well as financial reporting (salaries, budget forecasts, invoices, travel reimbursements, and credit card expenses).
  • Oversee the administrative management of staff and interns in coordination with HR, including recruitment support, accreditation, absence tracking, onboarding, offboarding, and overall employee lifecycle support.
  • Handle travel arrangements and reimbursements for the professor and collaborators, as well as occasionally assist with seminars and conferences.
  • Coordinate laboratory events.
  • Help organize visitor stays, including travel, logistics, and accommodation.
Profile
  • Fluency in English is essential; good command of French is also required.
  • Ability to thrive in a multicultural environment and contribute to a young, dynamic team.
  • Excellent organizational skills and ability to work independently while also following instructions, ensuring smooth and efficient collaboration with the professor and team members.
  • High degree of accuracy, discretion, and reliability.
  • Dynamic, efficient, open-minded, and proactive, with strong prioritization skills and a pragmatic approach.
  • Proficiency in Microsoft Office tools and readiness to learn university-specific platforms.
We offer
  • A dynamic and multicultural work environment within a world-renowned multidisciplinary institution  
  • Attractive working conditions
  • Opportunities for continuous training  
Informations

Contract Start Date : 02/15/2026 

Activity Rate Min : 20.00 

Activity Rate Max : 50.00 

Contract Type: CDD

Duration: 1 year fixed term contract, renewable

Reference: 1918 


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