Personal Assistant Private Affairs Manager 50%

vor 1 Woche

Zug, Schweiz Barnickel & Fellows GmbH Vollzeit

**Personal Assistant | Private Affairs Manager 50% - 60%**:
This role has newly been created and would involve assisting the family new to Switzerland in setting up and managing their new life in Zug beginning in the summer of this year. You will be supporting the family—a couple with two children (three and six years old)—with all tasks in order to make their transition to life in Zug as smooth and friendly as possible. The family requires a part-time work capacity, which can be split into full days or half days from Monday to Friday, with occasional flexibility on weekends. Two nannies will take care of the children throughout the day.

**Your tasks at a glance**:

- During the first months, supporting the family’s settling in Switzerland (i.e., administrative formalities, dealing with Swiss authorities, obtaining healthcare, banking, driver’s licenses, and whatever else is required to facilitate their life and assimilation into their new country).
- Scheduling appointments, diary management, dealing with medical affairs, and coordinating housing matters.
- Researching and arranging extracurricular activities and scheduling after-school activities for the children.
- Organizing private vacations for the family, booking restaurants, and organizing private events; liaising with the EAs (in the US and Switzerland) and the nannies on-site for all travel requirements.
- Dealing with external service providers, e.g., comparing offers, and supporting private property issues.
- Finances - recording accounts, paying bills, etc.
- Working with household and maintenance staff.
- Ad hoc project management.
- In a nutshell: With a lot of initiative, you will ensure that everything runs smoothly and act as the family’s trusted gatekeeper.

**Your skills and abilities**:

- Related experience as a personal assistant, household manager, or private affairs manager. Ideal background: five-star hotel industry, a private airline, VIP concierge services, or a family office.
- Fluency in English and German.
- Competent in Google Workspace, productivity apps, and collaboration platforms.
- Outgoing, personable, warmhearted, and radiating a positive work ethic and good manners.
- A service-driven and proactive self-starter who can problem-solve.
- Excellent planning and organizational skills, as you will be managing many tasks independently.
- Ability to effectively communicate and collaborate with a diverse range of people and job functions.
- Mobility and flexibility; ready to tackle changes in plans under short notice.
- Sincere discretion and confidentiality.
- Driver’s license; immaculate character reference.

  • Personal Assistant Assistenz Privatsekretariat

    vor 1 Woche

    Zug, Schweiz Barnickel & Fellows GmbH Vollzeit

    Bei unserem Klienten handelt es sich um einen Wirtschaftsmanager und Multi-Verwaltungsrat. Für sein Büro im Kanton Zug suchen wir eine sympathische, integre und qualifizierte Persönlichkeit. Der Stellenantritt erfolgt nach Vereinbarung. Die Anwesenheit in Zug muss an mindestens zwei Tagen pro Woche möglich sein. Zudem kann im Home-Office bzw. remote...

  • Senior Personal Assistant

    Vor 5 Tagen

    Zug, Schweiz Elesta Vollzeit

    Senior Remote Personal Assistant (English & Russian Fluent) Private Family Office Fully Remote A highly dynamic, fast-paced Private Family Office is seeking an exceptional Senior Remote Personal Assistant to support a senior executive across a wide range of personal, logistical, and lifestyle matters. This role requires a rare combination of intellectual...

  • Personal Assistant

    vor 21 Stunden

    Zug, Schweiz Tiger Recruitment Vollzeit

    Personal Assistant Full Time, Permanent Zug, Switzerland We are looking for an experienced Personal Assistant to support the Founder of a rapidly expanding business based in Zug. The role will provide support in a variety of fields from complex calendar management and international travel to preparing financial data presentations and project management as...

  • Personal Assistant 80

    vor 1 Tag

    Zug, Schweiz STAEGER PERSONAL PARTNERS Vollzeit

    For a mayor energy producer and supply company with Headquarters in Zug, we are looking for an experienced Management Assisant to give support to senior executives. If you have a passion for organizational work combined with a well-structured way of working, this is the ideal role for you. **Personal Assistant to Senior Management 80 - 100%**: The main...

  • Personal Assistant and Administrative Assistant

    vor 2 Wochen

    Zug, Schweiz bondex app Vollzeit

    From Bondex, we're recruiting a **Personal Assistant and Administrative Coordinator** to provide high-level support to the founder of a leading organization in the blockchain and crypto industry. This full-time role is ideal for a highly organized and adaptable individual who thrives in a fast-paced, dynamic environment. **Switzerland (Remote work...

  • Regulatory Affairs Manager Switzerland

    vor 2 Wochen

    zug, Schweiz Johnson & Johnson Innovative Medicine Vollzeit

    At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to...

  • Regulatory Affairs Manager

    vor 2 Wochen

    Zug, Schweiz Johnson & Johnson Vollzeit

    Johnson & Johnson is currently seeking a Regulatory Affairs Manager to join our local Regulatory Affairs team located in Zug, Switzerland. This role will be working in a hybrid working model. We are looking for a highly motivated individual to join our team as a Regulatory Affairs Manager. In this position, you will play a crucial role in ensuring adherence...

  • Regulatory Affairs Manager

    vor 1 Woche

    Zug, Zug, Schweiz Merck KGaA Vollzeit CHF 80'000 - CHF 120'000 pro Jahr

    Work Your Magic with usReady to explore, break barriers, and discover more? We know you've got big plans – so do we Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of...

  • Regulatory Affairs Manager

    vor 1 Woche

    Zug, Zug, Schweiz Merck Healthcare Vollzeit CHF 80'000 - CHF 120'000 pro Jahr

    Work Your Magic with usReady to explore, break barriers, and discover more? We know you've got big plans – so do we Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of...

  • Remote Senior Personal Assistant to a High-Profile Exec

    Vor 5 Tagen

    Zug, Schweiz Elesta Vollzeit

    A private family office is searching for a Senior Remote Personal Assistant to support a high-profile individual. This role demands fluency in English and Russian, along with 5+ years of experience in high-pressure environments. Responsibilities include managing personal matters, arranging complex travel, and ensuring confidentiality. The position offers a...