Personal Assistant Private Affairs Manager 50%

vor 1 Woche

Zug, Schweiz Barnickel & Fellows GmbH Vollzeit

**Personal Assistant | Private Affairs Manager 50% - 60%**:
This role has newly been created and would involve assisting the family new to Switzerland in setting up and managing their new life in Zug beginning in the summer of this year. You will be supporting the family—a couple with two children (three and six years old)—with all tasks in order to make their transition to life in Zug as smooth and friendly as possible. The family requires a part-time work capacity, which can be split into full days or half days from Monday to Friday, with occasional flexibility on weekends. Two nannies will take care of the children throughout the day.

**Your tasks at a glance**:

- During the first months, supporting the family’s settling in Switzerland (i.e., administrative formalities, dealing with Swiss authorities, obtaining healthcare, banking, driver’s licenses, and whatever else is required to facilitate their life and assimilation into their new country).
- Scheduling appointments, diary management, dealing with medical affairs, and coordinating housing matters.
- Researching and arranging extracurricular activities and scheduling after-school activities for the children.
- Organizing private vacations for the family, booking restaurants, and organizing private events; liaising with the EAs (in the US and Switzerland) and the nannies on-site for all travel requirements.
- Dealing with external service providers, e.g., comparing offers, and supporting private property issues.
- Finances - recording accounts, paying bills, etc.
- Working with household and maintenance staff.
- Ad hoc project management.
- In a nutshell: With a lot of initiative, you will ensure that everything runs smoothly and act as the family’s trusted gatekeeper.

**Your skills and abilities**:

- Related experience as a personal assistant, household manager, or private affairs manager. Ideal background: five-star hotel industry, a private airline, VIP concierge services, or a family office.
- Fluency in English and German.
- Competent in Google Workspace, productivity apps, and collaboration platforms.
- Outgoing, personable, warmhearted, and radiating a positive work ethic and good manners.
- A service-driven and proactive self-starter who can problem-solve.
- Excellent planning and organizational skills, as you will be managing many tasks independently.
- Ability to effectively communicate and collaborate with a diverse range of people and job functions.
- Mobility and flexibility; ready to tackle changes in plans under short notice.
- Sincere discretion and confidentiality.
- Driver’s license; immaculate character reference.

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