Head of Implementing Partnership Management Unit

Position Title**: Head of Implementing Partnership Management Unit**
Duty Station**: Geneva, Switzerland**

Classification**: Professional Staff, Grade P4**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 15 September 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;_
- Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic_
- Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia_
- (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis;_
- Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Vanuatu_

**_ Context:_**

The Implementing Partnership Management Unit is responsible for supporting the regional
offices and country offices working with Implementing Partners (IPs). The unit is also
responsible for collaboration and coordination with internal and external parties. The unit
monitors performance of IPs and oversee the trends in collaboration with country offices.
Explores the possibility for establishment and formalization of global partnerships. The unit shall
ensure the maintenance of quality assurance of the data and information in United Nations
Partners Portal (UNPP) and represent IOM at IP related initiatives and working group.

Under the overall supervision of the Director, Supply Chain Division, and direct supervision of
the Senior Procurement Officer, and in collaboration with relevant units at Headquarters,
Regional Offices and Country Offices, the Head of Implementing Partnership Management Unit
will provide oversight, quality assurance and authoritative technical advice and support for the
management of implementing partnerships and compliance with the respective operational
policies and procedures and mainstreaming of risk-based implementing partnership
management.

**_ Core Functions / Responsibilities:_**

1. Develop, oversee and ensure all quality assurance processes are in place and implemented
for IP management policies and guidelines.

2. Ensure and advise on the appropriate implementation of policies and guidelines for IP
Management, and ensure appropriate remedial action for any compliance issues.

3. Provide authoritative policy, procedural and technical advice and assistance to IOM offices in
the formalization of partnerships with implementing partners in line with relevant policies and
guidelines.

4. Assess current procedures and the quality of internal controls with regards to Implementing
Partnerships Management, based on international best practices, donor requirements and
internal and external audit results, formulate and advise on improvements and take remedial
action if necessary.

5. Substantively support Due Diligence exercises and assessments conducted towards potential
or current implementing partners including by providing authoritative policy and technical advice
and guidance, as well as new policy proposals and relevant documentation to offices.

6. Ensure the maintenance of quality assurance of the data and information in United Nations
Partnerships Portal (UNPP). Provide relevant advice and support to offices.

7. Anticipate future external audits, verifications, and assessments in relation to the
implementing partnership management and plan accordingly. Prepare the repository of relevant
documentation and ensure completeness of data.

8. Consolidate the review of external audit reports and Due Diligence exercises relevant to the
Implementing Partnerships and, where required, in coordination with policy and systems unit of
SCD and relevant departments at HQ, substantively draft the institutional response, ensuring
validation by the supervisor.

9. Identify, assess and share good practices on IP management and in coordination with policy
and systems unit of SCD, develop and prepare training materials on Implementing Partnerships
Management, coordinate the roll-out of relevant instructions and conduct briefing and training
sessions of relevant employees and offices. Guide and advise staff in the use of relevant IOM
tools and systems.

10. Ensure proactive dissemination of lessons learned from external audits and compliance
reviews, and advise on incorporation into policy, guidelines, and related training materials.

11. Ensure data from the relevant working groups, offices, units, and departments is collected,
compiled and reviewed and that relevant repositories of collected dat