Head, Project Coordination Unit

Position Title**: Head, Project Coordination Unit**
Duty Station**: Geneva, Switzerland**

Classification**: Professional Staff, Grade P4**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 19 November 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;_
- Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic_
- Republic (the); Madagascar; Marshall Islands; Micronesia (Federated_
- States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;_
- Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Vanuatu_

**_ Context:_**

The Institutional Performance Division (IPD) oversees the development and implementation of
the institutional framework and policies for project development and delivery. The Division has
two Units - the PRIMA Unit and the Project Coordination Unit.

The Division is responsible for enhancing methodologies, tools, and competencies to support
project development and delivery and assist IOM’s management and staff in programme
reporting and institutional performance data. This includes oversight of the project cycle
processes within IOM encapsulated within the IOM Project Handbook.

The Division supports institutional compliance with IOM rules, regulations, and policies relating
to project development, implementation and reporting through regular cross-functional reporting
on issues of concern to address recommendations made in external and internal audits and
other internal and external Organization-wide reviews.

The Division seeks to integrate structured, evidence-based and action-oriented information on
IOM programming and projects internal governance matters, internal controls and compliance
gaps through dedicated proactive management reviews of processes and systems to strengthen
the Organization’s delivery of programs and projects in line with the organization’s strategic
plan.

Under the overall supervision of the Deputy Director, Office of Strategy and Organizational
Performance (OSP), and the direct supervision of the Chief of Institutional Performance Division
(IPD), and in close collaboration with other Divisions and Units within OSP, as well as across
the organization, the Head, Project Coordination Unit will provide expert advice and support to
organisational performance and compliance with IOM rules, regulations and policies.

**_ Core Functions / Responsibilities:_**

1. Responsible for the development and implementation of a major revision to IOM's project
lifecycle management policy, standards and tools through the IOM Project Handbook, bearing in
mind the extensive organizational transformations that have occurred since the most recent
update in 2017.

2. Ensure that the revised Project Handbook effectively balances the needs of field agility with
organizational objectives of efficiently reporting against internal and external frameworks whilst
ensuring the quality assurance and compliance of IOM's overall project portfolio.

3. Provide recommendations for ongoing enhancement of the IOM online Project Portfolio
Management System (PRIMA) to develop and track projects and linkages to external and
internal reporting frameworks.

4. Responsible for the development and delivery of guidance, training and support to IOM's
regional offices, country offices and thematic units on institutional performance and project
management matters, ensuring alignment with IOM's strategic plan, objectives and priorities.

5. Facilitate the coordination and collaboration among IOM's project management and staff and
promote a culture of learning and innovation, in particular with, RPDOs (Regional Project
Development Officers) and RPMEOs (Regional Planning, Monitoring and Evaluation Officers).

6. Coordinate and collaborate with relevant IOM Departments, Divisions, Units and Offices, as
well as donors on project development, delivery and reporting institutional performance in the
context of IOM's overall project portfolio.

7. In coordination with the PRIMA Unit, establish mechanisms to promote compliance with
procedures outlined in the IOM Project Handbook and PRIMA and provide regular reporting on
institutional performance and compliance issues of concern with a focus on addressing
recommendations to improve project proposal quality, project management and project delivery.

8. Monitor and track internal performance metric