Office Manager

**Position Snapshot**

Location: Orbe, Switzerland
Company: Nestlé System Technology Center (NSTC)
Act. Rate: 80 - 100 %
Type of contract: Permanent contract

Start date: ASAP

**What we offer at Nestlé**

Dynamic international working environment
Genuine opportunities for career and personal development
Modern “smart office” locations providing agile & collaborative workspaces
Flexible work policies in terms of core hours and working from home. Please talk to us during the recruitment process about what flexibility could look like for you

**Position Summary**

The Nestlé System Technology Centre (NSTC) in Orbe is Nestlé’s leading R&D centre for the design, development and deployment of Nestlé delivery systems, offering expertise in machines, packaging and products for in-home and out-of-home.
Our vision is to be the world’s leading center for breakthrough System innovation that actively cultivates its unique mix of people and expertise. We create innovative and sustainable food & beverages systems, in partnership with businesses, to amaze our consumers. Our NSTC core values - Excellence, Determination, One-team spirit, and Trust - drive us every day in everything we do.

As an **Office Manager,** you will be responsible for the smooth running and coordination of the day-to-day administrative activities. You will manage a team of 4 assistants to ensure high-quality, timely proactive support to the business within set deadlines in a fast-paced changing environment. As a Team Leader, you will also be responsible for the people development and performance.

**A Day in the Life of an Office Manager**
- Federate and manage ONE skilled, efficient & flexible team to provide high level support
- Manage performance and accompany the team members development
- Drive the implementation of procedures & templates to assure best in class service
- Lead the change for the deployment of new Nestlé solutions (tools, processes and policies) to support the business gain in efficiency (i.e. Champions, Super Users, Experts)
- Steer projects that impact the Admin Center organization; drive and implement corporate programs at local office level
- Act as main point of reference for the Center Head, the Accelerator Head, HR, Finance and external stakeholders
- Oversee, govern and maintain communication platforms
- Manage VIP visits, events, presentations, speeches, reports as requested (i.e. documents, correspondence, minutes, presentations, etc.)
- Document management (edit, proof
- read, format, document design/production, filling, data entry etc.)
- Plan, coordinate, prioritize meetings, diaries, and travel arrangements
- Coordinate arrivals and departures of Leadership team members in collaboration with HR, IT, internal stakeholders, and assure introduction program is done and materials are up to date (org chart, announcement, hall of fame, etc.)
- Manage travel process to ensure travel arrangements and logistics in line with Nestlé Corporate Travel policy and manage expense reports
- Organize and coordinate the logistics of key events/workshops/conferences, office moves etc.
- Ensure accurate and quality information flow: lean and timely communication among key stakeholders
- Drive continuous improvement initiatives and bring proactive solutions to support decisions
- Promote and foster a culture and environment of equity and exemplarity in line with the Nestlé values

**What will make you successful**
- Confirmed experience in a Senior Assistant role or other strongly relevant experience
- Successful experience with management of a small team
- Proven track record of engaging leadership & project management skills
- Natural authority with ability to lead and enable change
- Experience with stakeholder management across all levels of hierarchy with strong decision-making skills
- Curious & solution-driven with excellent communication, interpersonal & organization skills
- Trustworthy with ability to maintain a strict confidentiality
- Initiative mindset and forward thinking
- Service-oriented, agile and problem-solver
- ISIT Savvy, very good command of MS Office tools and collaborative tools
- Advanced knowledge of procedures and tools obtained through extensive work experience in the field
- Ability to work in a multinational environment
- Fluency in English and French

At Nestlé, we want to help shape a better and healthier world, inspire people to live healthier lives and deliver impact at a scale and pace that makes a difference. We do this by fostering a diverse, friendly, supportive, and collaborative environment, that creates positive disruption, embraces innovation, and empowers people and teams to win.
We aim to hire friendly, respectful, inspiring people who care about the people’s lives that we touch every single day.

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