Traineeship in Project Management

**Requisition ID**: 18738
**Region**: Europe (HQ)
**Contract type**: Traineeship
What we do

The International Committee of the Red Cross (ICRC) works worldwide to provide humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

Purpose

The Resource Mobilization Division (REM) manages the institutional relationship between ICRC and its various donors. A new strategy for ICRC Resource Mobilization 2020-2030 has been validated in December 2020 which aims to guide fundraising efforts at the ICRC. It established five strategic orientations that seek to address challenges identified today and prepare fundraising at the ICRC in the future. In this context, a large number of projects have started, impacting not only our systems but also processes, roles and responsibilities and ways of working, which require follow-up and coordination. The associate will act as “Project Management Officer” (PMO) REM Management Team on different ongoing projects with project management (PMO) and change management activities.

Reports to (role)

REM Portfolio Manager

Relationships

The associate will be part of a pool of associates and will have the opportunity to work on projects with other units within REM (up to 50% of its time). The associate’s profile and interest will be considered for the allocation of projects. The associate may be required to manage autonomously specific projects for the division.

General Duties

Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
Understands and adheres to the ICRC Code of Conduct
Understands the roles of the components of the International Red Cross and Red Crescent Movement
Respects and observes staff regulations and security rules at all times
Represents the ICRC in a professional manner at all times
Develops and maintains a pleasant and conducive working environment with colleagues and line managers
Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC
May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

Accountabilities & Functional responsibilities

**Initiation**:
Centralize needs, prioritize requests as per division’s objectives and priorities.
Participate to project scoping and definition, prepare project charters.

**Planning and design**:
Design project management plan, complete with deliverables, schedule, time and required resources.
Monitor project planning.

**Execution**:
Participate to the delivery of certain deliverables together with project managers (ex. data consolidation, data analysis, process mapping ) or automously for individual projects.

**Monitoring and controlling**:
On a regular basis, organize project status meeting together with project managers to identify potential problems and monitor project progress.
Update our project portfolio (status, timelines, % of completion,).
Prepare meetings’ presentations and write minutes of meeting for decision / action follow-up.
Identify potential risks and monitor them in line with ICRC Risk Management framework.
Complete project indicators and update project monitoring dashboards.

**Closure**:
Close projects by ensuring all activities have been delivered, create project closure report and participate to lessons learned exercises.

**Change management**:
Participate to change management activities (prepare communication plan and / or material, deliver communication, trainings,).
Support the teams with the integration on the new ways of working.
Desired profile and skills

Generalist profile (Master of Science in Business Administration, Hospitality, Economics, Engineering, Digital Marketing / Communication)
Strongly motivated by humanitarian work
Autonomy (ability to work independently)
Multi-tasking (ability to coordinate different projects - tasks in parallel)
Out-of-box thinking
Team player
English - Working language // French - nice to have but not mandatory
Good knowledge of Excel / Power Point required
Knowledge of MS Project / Project Online is an asset
Professional Experience required

First experience in project management (in any context - associative or professional)

First experience of working or volunteering in one of the following areas is an asset

International or national humanitarian organizations
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