Executive Assistant, Global Development Operations

Work Your Magic with us

Ready to explore, break barriers, and discover more? We know you've got big plans - so do we Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe.

An exciting new opportunity has arisen to join a rapidly growing and international organization within Merck. In this role, you would work closely with the Head of Global Development Operations and support him/her in managing the organization.

**Your role**:

- Provide advanced administrative support in all interactions with global and local colleagues in different level.
- Work closely with other functions to ensure the organization has what it needs to operate at the highest level of efficiency.
- Manage numerous important cross functional as well as global meetings, create agendas, consolidate presentations, action items, send follow-up communications and deliverables as well as have an active voice in the meetings.
- Track important documents for signature in a timely and efficient manner and deliver to appropriate party.
- Schedule and maintain the daily calendar of the Head of Global Development Operations and other members.
- Coordinate complex international travel arrangement.
- Process expense reports and maintain/obtain Purchasing Orders within SAP

**Who you are**:

- At least 5 years of experience as Executive Assistant to department heads
- Graduate background in business administration and/or other similar discipline
- High customer service mentality
- Excellent interpersonal, written, and oral communications skills
- Demonstrated excellent organizational ability: time management, prioritization, able to handle and oversee multiple tasks simultaneously
- Highly self-motivated and proactive, willing and able to take on responsibility
- High team orientation and ability to build networks that enable working across different organizational units
- Ability to assess risk, solve problems and take decisions
- Proven experience and examples of developing and maintaining relationships across functions
- Ability to create/reinforce feeling of 'one team' by enabling sharing of successes and rewarding people supporting each other's goals
- Ability to multitask and to be flexible to work assignments
- Strong organizational skills
- Attention to detail and follow-through a must
- Strong cultural awareness
- Fluency in English (oral and written) ? other regional languages appreciated

**What we offer**:We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We celebrate all dimensions of diversity and believe that it drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress