Executive Assistant to CEO International

What you do here
Reporting directly to the CEO, the Executive Assistant provides executive, administrative and development support to the CEO and the leadership team. Acting as a liaison to the leadership team, the executive assistant is responsible for organizing and coordinating executive outreach and external initiatives, as well as overseeing special projects.

Executive Assistant to CEO and Leadership Team
Responsible for administrative set up of International Distributors business cycle
Manage CEOs' agenda and coordinate CEOs' travel schedule
Ensure reporting of CEO expenses in collaboration with Controlling
Ensure systemized documentation of key information and processes essential to the business
Support CEO in ad-hoc requests
Be the first point of contact for requests towards CEO
Integrate Leadership Team for all meetings and period calls; ensure and drive follow up on key deliverables and action points
Coordinate with multiple regions (APAC, MEIA, LATAM), which requires flexibility

Communication
Record, structure, summarize and communicate meeting minutes
Establish and maintain continuous internal communication within the department
Connect the Headquarter to the regional organizations
Assist in preparation of meeting decks and management reports
Communicate directly with external parties on behalf of the CEO and the Leadership Team
Assist CEO in communication with factories around Europe

Project Management
Organize and manage division events independently
Act as PMO in projects with CEO involvement
Assist and drive key projects and strategic initiatives which are part of the Project Portfolio Stream according to need and interest
Provide executive support in ongoing strategic projects led in Asia

Sparring Partner for CEO
Act as a sounding board between the Executive and the Leadership Team
Represent the Executives admin office in line with company's leadership values, occasionally providing strategic counsel
Provide business support regarding reports, proposals, summaries, and presentations on key strategic initiatives
When you fit in with us
Master's degree in business management
Prior experience in the FMCG industry
Demonstrated ability in event management and organization of large-scale events
Familiarity with Lindt internal processes and standards strongly preferred
Previous exposure to working in a multicultural environment, particularly with an emphasis on Asian markets
Driver's license mandatory
Willingness to travel approximately 50% of the time with the CEO to attend business meetings, conferences, and market visits
Advanced knowledge of Microsoft 365, especially Microsoft Excel and PowerPoint
Native proficiency in both English and French, with excellent written and spoken communication skills
Functional proficiency in Mandarin
General understanding of how a manufacturing company operates on a global scale
Discretion and confidentiality
Willingness to work flexible hours to coordinate across multiple time zones
Advisory and consultancy mindset, strong communication skills and a proactive approach to providing advice and guidance
Strategy and business focus by understanding the business and providing suitable recommendations
Drive for results by monitoring progress, meeting deadlines, and interacting with stakeholders to achieve the maximum impact
Structured problem-solving approach with the ability to strive in a fast-paced environment
Approach decision making and problem solving with rational intelligence and in an open-minded perspective
Ability to assess relative importance of assignments and adjusts priorities accordingly
Ability to work independently with rigor and attention to detail
Positive Team player who works effectively with various departments and cultures across the organization
Ability to interact seamlessly with individuals at all levels of seniority, maintaining professionalism and composure
Our extras
Well-being

Health is important to us. We help you stay fit with on-site medical care, a physical fitness bonus and a healthy diet.

Development

Learning is written in CAPITAL letters here. Various exciting opportunities are available for your personal and professional development.

Mobility and flexibility

We support you with a mobility bonus and e-bikes on site. Depending on the role, home office is possible, but the magic happens at our sites.

Family-friendly environment - properly insured

Our social insurances, like maternity leave, go far beyond the obligatory - for your own protection as well as for your loved ones.

Diversity and inclusion

Our diversity is what makes us so successful. We are close to each other, communicate at eye level and cultivate an informal culture.

Perks

Numerous perks are available to you, such as the REKA card, a superb staff restaurant, discounts at Lindt boutiques and great leisure activities.