Office Manager

vor 15 Stunden

Zürich ZH, Schweiz Baader Bank AG Vollzeit

Baader Helvea is the international arm of the Baader Bank Group. With offices in Munich, Frankfurt, Zurich, London and New York, Baader is one of the leading European partners for investment and banking services. It is active in Market Making, Capital Markets, Brokerage, Fund Services, Account Services and Research Services. Trading and banking are combined using a single powerful platform that offers a unique setup and optimum access to the capital market using a secure, automated and scalable approach.

For our office in Zurich we are looking for a

**Office Manager & Executive Assistant (M/F/d)**

**Your responsibilities**
- Take full responsibility for the daily running of the office including, but not limited to, liaising with external suppliers & service providers, organizing office supplies, overseeing the tidiness and organization of the office.
- Provide best-in-class executive support, ensuring smooth and seamless business processes for members of the Management Board.
- Set up and prepare for internal and external meetings such as welcoming guests, coordinating participants, providing the meeting room, preparing items from the agenda.
- Provide administrative and general office support, such as managing expense reports, directing phone calls and handling incoming and outgoing mail.
- Provide support for Finance, Back & Middle Office operations such as reconciling bank accounts, credit card statements, monitoring trading activity, account opening.
- Support the sales team in organizing client meetings, events etc. as well as any follow-up activities as required.
- Picking up any ad-hoc/unplanned tasks proactively as required.

**Your profile**
- Proven experience in a similar position, ideally within an international environment in the financial sector
- Positive attitude, an independent work style, reliability, commitment and a high level of confidentiality
- Strong time-management skills and an ability to organize and coordinate multiple tasks
- Flexible team player, willing to adapt to changes and open to challenges
- Can-do attitude and a willingness to carry out a diverse range of duties
- Excellent written and verbal communication skills
- Fluent in English and German (including Swiss German), French is a plus

**What you can expect**
- A competitive compensation package, including a company pension plan.
- An open and innovative work culture in a modern office environment.
- Flexible working hours

Baader Bank AG
HR Development & Recruiting
Frau Jessica Jäggle
Tel.: +49 89-5150-1025

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