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Compliance Assistant
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A career at _Lombard Odier_ means working for a renowned global wealth and asset manager, with a strong focus on sustainable investing. An innovative bank of choice for private and institutional clients, our independently owned Firm is one of the best-capitalised banking groups in the world, managing close to CHF_
- 300 billion and operating from over 25 offices across 4 continents._
- With a history spanning over 225 years, _Lombard Odier_ is an investment house providing a comprehensive offering of discretionary and advisory portfolio management, wealth services and custody. We also offer asset management services and investment strategies through Lombard Odier Investment Managers and provide_
- advanced banking technology to other financial institutions._
- “Rethink Everything” is our philosophy_ - it is at the heart of everything we do. We have grown stronger through more than 40 financial crises by rethinking the world around us to provide a fresh investment perspective for our clients._
YOUR ROLE
DDC Administration, Organisation and follow up:
- Meeting planning, attendance log, meetings management- Template maintenance and evolution- Submissions planning, tracking and deadline management- Agenda preparation and distribution- Minutes preparation and distribution- Scanning and archiving of minutes and decisions including signed minutes.
DDC conditions monitoring:
- Ensuring all decisions from DDC are correctly assigned and tracked by ensuring they are correctly captured in the follow up tool and reported- Prepare reliable MI for management on DDC conditions monitoring- Up-date the systems following DDC decisions (risk overrides, assessment insertion in CRM, etc.)
Data controls/data management:
- Establish and execute regular controls on data quality including on risk codifications, investigate discrepancies and remediate/escalate for remediation
Maintain and manage the internal Watchlist:
- Insertion of the names into the system with details of the decision and supporting documents;- Respond to queries on names inserted and where required provide the reasons for the names in the list;- Coordinate with the different booking centres to ensure the information is shared when cases are escalated;- Assist with the process of removing names (if warranted and ensuring the right approvals are obtained prior to any removal.- Up-date the list on a regular basis (deceased persons, etc.);- Ensure timely follow up of escalations.
Electronic and Physical records management:
- Maintain integrity of physical and electronic files with particular attention to ensuring Client identifying files and documentation are appropriately stored electronically and physically.- Support in archiving/scanning historical decisions to ensure a paperless management of Client files going forward and ahead of move to OneRoof
Others:
- Account closure reviews and escalation to the trust officers for any matters to consider- Manage the compliance on-boarding mailing box and ensure timely action responses.- Assist with system searches at Group level for names and documents;- Assist the Group Head Financial Crime Compliance head with any ad hoc projects
YOUR PROFILE- Ideally holder of a university degree or equivalent- Be experienced in using Excel spreadsheets, PowerPoint and Word- Sense of organization and flexibility in performing different tasks at the same time- Attention to details and meticulous when it comes to data handling and reporting- Curious and strong will to learn and be part of a dynamic team that is embracing changes- Understands complexity and the consequences and impact of actions / processes- Interpersonal skills and ability to clearly communicate to peers and management- English and French written and spoken.
- Our Maison’s DNA_ is defined by five core values. _Excellence_ drives us to be the best at what we do, while _Innovation_ fuels our progress. _Respect_ underpins every interaction, and _Integrity_ shapes our actions. Together, we are _One Team_, united in serving our clients with unwavering dedication._
