Executive Assistant to The CEO

vor 24 Stunden

Schweiz Barnickel & Fellows GmbH Vollzeit

**Executive Assistant to the CEO (m|f|d)**:
**CEO-Office Planning**:

- Provide high-caliber administrative support to help the CEO execute company projects and goals.
- Maintain the CEO’s complex calendar and schedule; arrange detailed travel plans, itineraries, documents, flights, accommodations, visas, etc.
- Monitor and triage incoming communications; draft timely, accurate, and appropriate correspondence; facilitate response or action as needed.
- Handle projects and communications by providing status updates and ensuring relevant stakeholders are included in meetings and communications.
- Oversee daily operations through collaboration with senior management; ensure execution of action items; help to prioritize competing demands.
- Facilitate daily meetings, breakfasts, lunches, and special events.
- Process expenses and invoices for payment; maintain accurate electronic records on behalf of the CEO; assist with ad hoc projects and daily interoffice errands, including occasional non-company-related tasks as required to ensure full day-to-day support for the CEO.

**Communication | Relationship Management | Events**:

- Edit and complete confidential written communications.
- Follow up on contacts made by the CEO and support the cultivation of ongoing relationships.
- Communicate directly and on behalf of the CEO; serve as a key liaison to members of the Executive Board, employees, clients, and stakeholders.
- Work with the Chief of Staff in preparing the CEO’s commitments (press, keynotes, etc.).
- Organize major events for the CEO and clients globally; work with Investor Relations to co-organize Roadshows and coordinate CEO attendance at the World Economic Forum and other platforms for global leaders.

**What You Bring**:

- Commercial Degree, Bachelor's Degree, Management Assistant with a federal diploma, or equivalent.
- 10+ years of experience performing administrative duties at the corporate level; maturity, consistency, and professionalism are required.
- Fluency in German and English.
Ability to operate in a fast-paced work environment; handle concurrent tasks and priorities with focus, composure, and grace under pressure.
- Attention to detail to ensure accuracy and quality of work. You look ahead, behind, and into everything.
- Excellent communication skills: You convey your points and relay information from others concisely; you build rapport and relationships through written and spoken interactions, addressing any confusion immediately.
- High EQ: You have experience with the client service business and know how to kindly draw boundaries and suggest alternatives. Making people feel understood and important is second nature for you.
- Maintain the highest confidentiality in all areas while working with sensitive documents; promote ethical standards by demonstrating honesty and integrity at all times, enhancing the company’s respected reputation.
- Flexibility to provide support during off-hours as needed in an international environment.
- An upbeat, confident, motivated team player with a professional spirit and positive energy.

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