Executive Assistant to Vice President

In-Office, Le, Pont-de-Claix, Auvergne-Rhône-Alpes R Date posted 11/16/ Job Description Summary We are currently seeking a highly organized and detail-oriented Executive Assistant to support our Vice President and their team. In this role, you will be responsible for coordinating and managing all administrative tasks to ensure the smooth operation of the department. From organizing travel arrangements to maintaining communication with internal and external stakeholders, you will play a crucial role in facilitating the efficient functioning of the teamAs our Executive Assistant, you will have the opportunity to work closely with senior leadership and contribute to the success of our organization. If you thrive in a fast-paced environment, possess excellent organizational and communication skills, and have a passion for supporting high-level executives, we would love to hear from you Job Description Responsibilities Assist with the onboarding process for new employees, including coordinating workspace setup and providing guidance on internal processes and tools. Liaise with various departments to ensure seamless preparation of meetings and events. Maintain updated distribution lists and internal team events. Provide general administrative support, including copying, faxing, scanning, and organizing confidential documents. Manage office supplies and equipment to ensure availability. Coordinate and organize special projects, such as communication agency relationships, internal newsletters, and event planning. Manage the Vice President's calendar, resolving conflicts and prioritizing tasks. Prepare and coordinate meetings, including scheduling, agenda preparation, presentation compilation, note-taking, and report sharing. Facilitate interactions, meetings, and teleconferences with key clients and business development managers. Handle travel logistics and administrative needs, including expense reports, travel schedules, site visits, and more. Produce general communications to the team and other internal stakeholders, sharing the vision, goals, and priorities of the department. Maintain and improve current processes, such as monthly dashboard reviews and financial performance evaluations. Preferred Requirements: Prior experience as an Executive Assistant or in a similar administrative role supporting senior leader position (MANDATORY) Strong organizational and time management skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite and other relevant software. Ability to handle confidential information with discretion. Attention to detail and problem-solving skills. Flexibility and adaptability to changing priorities. Fluency in English Salary range for the role: €31.000 to €57.000 This role is located in our global headquarter in Pont de Claix (Grenoble area) and offers home working option aligned with BD working policy. We are the makers of possible BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it's no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. Why Join Us? A career at BD means learning and working alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time. To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you'll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place. Become a maker of possible with us Click on apply if this sounds like you At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting. Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status. To learn more about BD visit: Required Skills