Office Assistant

**Position Overview**

As member of the global Corporate Services team, the office assistant is responsible to keep MSCI staff productive by providing a professional office environment built on company standards. We’re looking for a part time professional (20 hours/week) for a period of 9 months.

**Scope of Responsibility**
- Responsible for all day-to-day operational activities within an office of 50+ staff
- Coordination of office administrative matters including reception duties, visitors’ assistance
- Liaising and managing local vendors
- Coordination of external and internal non client events, including sourcing and booking venues, preparation and distribution of documentation and invitations, through to completion of event
- Actively coordinating the induction and orientation of new hires, internal staff relocations
- Assistance with employee exits
- Maintain daily upkeep of the environment and oversee necessary maintenance and repairs, in coordination with MSCI’s centralized IT Department based in Budapest
- Receive and send packages by courier to/from other MSCI locations
- Register all the planned or unplanned facility maintenances in FAMIS (ticketing system)
- Full liaison with landlord concerning lease and service charge related matters
- Collection of energy consumption, taking part in environmental sustainability projects
- Liaison with building landlord for announcements/notices/outages
- Scanning and approving vendor invoices in SAP in accordance with the company expense policy and/or with the internal policies and procedures
- Ownership of all Security related aspects, including Access Control and employee access passes
- Manage Office Events Budget and work closely with the local Office Head to determine relevant events and spend
- Managing employees’ corporate phone distribution, coordination with mobile service provider, phone order

**Your skills and experience that will help you excel**
- Exceptional organizational skills
- Internal staff event management experience
- Fluency in English and German (verbal and oral)
- Some years relevant working experience
- High school or College diploma

**About MSCI and our teams**

MSCI is a leading provider of critical decision support tools and services for the global investment community. With over 50 years of expertise in research, data and technology, we power better investment decisions by enabling clients to understand and analyze key drivers of risk and return and confidently build more effective portfolios. We create industry-leading research-enhanced solutions that clients use to gain insight into and improve transparency across the investment process.

Our values define the working environment we strive to create. We are inclusive, we champion bold ideas, we always pursue excellence, and always act with integrity. Personal accountability and responsibility are key to success, and we always work as a team to remain client centric.

**To all recruitment agencies**: MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.
- MSCI Inc. is an equal opportunity employer committed to diversifying its workforce. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy/maternity leave), veteran status, or any other characteristic protected by law._