Event Management and Administrative Assistant

vor 1 Woche

Genf GE, Schweiz CERN Vollzeit

**Company Description**
**Job Description** Introduction**

As an Event Management and Administrative Assistant within the dynamic CERN Project Office, you will become a vital part of the FCC Feasibility Study Core team. Your role will be crucial in supporting both project organization and the coordination of exciting regional events.

If you are looking to contribute to a high-impact project within a world-renowned organization, this opportunity is perfect for you Take part

**Functions**

We are seeking a highly skilled administrative assistant fluent in English, with the ability to communicate confidently in professional settings. Your excellent writing skills will enable you to produce high-quality publications and official communications, while your strong presentation abilities will allow you to deliver impactful presentations.

You will:

- Draft and archive reports, manage communications, and coordinate information flow;
- Organize working group sessions with external partners, as well as FCC Collaboration events, conferences, and workshops both at and outside CERN;
- Plan outreach and educational activities, fostering engagement with various stakeholders;
- Coordinate with CERN Procurement for tenders, selecting suppliers, and negotiating optimal contracts for event support and study management;
- Oversee contract specifications, ensuring financial compliance and effective management;
- Compile and critically review reports for funding agencies, synthesizing input from technical experts.

**Qualifications**
Higher administrative diploma or equivalent relevant experience in the field of administration, event management, public relations or a related field.

**Experience**:

- Demonstrated experience in an administrative service or secretariat in an international environment;
- Proven experience in event organisation.

**Technical competencies**:

- Customer service;
- Event organisation and management;
- Secretarial work;
- Archiving and records management: scientific information and document management;
- Use of office software packages: knowledge of SharePoint and/or Drupal software would be an advantage.

**Behavioural competencies**:

- Demonstrating accountability: working conscientiously and reliably; delivering on promises; maintaining confidentiality.
- Achieving results: producing comprehensive work / project plans taking into account resources and contingencies; having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
- Communicating effectively: expressing opinions, ideas and suggestions with conviction and in a logical/structured manner; keeping to the point; listening actively to others and letting others speak.
- Working in teams: building and maintaining constructive and effective work relationships.
- Working in the Interest of the Organization: accepting and complying with strategy and directions from hierarchy; voicing support for the Organization and its goals; talking about CERN in a positive way; behaving consistently with CERN's values and goals.

**Language skills**:
Spoken and written English in professional contexts; Spoken and written French in professional contexts or a willingness and commitment to learn.
**Additional Information** Eligibility and closing date**:
**Employment Conditions**

This position involves:

- Work during nights, Sundays and official holidays, when required by the needs of the Organization.

Job grade: 3-4

Job reference: ATS-DO-2024-149-LD

Benchmark Job Title: Personal/Team Assistant

  • Administrative and Finance Assistant

    vor 1 Woche

    Genf, GE, Schweiz International Organization for Migration Vollzeit

    Position Title**: Administrative and Finance Assistant (DMC)** Duty Station **:Geneva, Switzerland** Classification**: General Service Staff, Grade G5** Type of Appointment**: Fixed term, one year with possibility of extension** Estimated Start Date**: As soon as possible** Closing Date**: 19 December 2024** Established in 1951, IOM is the leading...

  • Administrative Assistant

    vor 2 Wochen

    Genf, GE, Schweiz International Organization for Migration Vollzeit

    Position Title**: Administrative Assistant** Duty Station **:Geneva, Switzerland** Classification**: General Service Staff, Grade G5** Type of Appointment**: Fixed term, one year with possibility of extension** Estimated Start Date**: As soon as possible** Closing Date**: 22 September 2024** Established in 1951, IOM is the leading inter-governmental...

  • Administrative Associate

    vor 1 Woche

    Genf, GE, Schweiz International Organization for Migration Vollzeit

    Position Title**: Administrative Associate (Events) (Executive Office)** Duty Station **:Geneva, Switzerland** Classification**: General Service Staff, Grade G5** Type of Appointment**: Fixed term, one year with possibility of extension** Estimated Start Date**: As soon as possible** Closing Date**: 19 December 2024** Established in 1951, IOM is the...

  • Administrative assistant

    Vor 2 Tagen

    Genf, Genf, Schweiz EPFL Vollzeit

    Mission We are looking for a part-time Administrative Assistant/Finance Assistant for a computational and theoretical laboratory at EPFL. The position will be based at Campus Biotech in Geneva. Main duties and responsibilitiesManage funds and research grants, including budget tracking, monitoring of expenses, purchases, and inventory, as well as financial...

  • Administrative Assistant

    vor 2 Wochen

    Genf, Genf, Schweiz CSG Partner's Group & Consulting Vollzeit CHF 40'000 - CHF 80'000 pro Jahr

    Company DescriptionCSG PARTNER's GROUP AND CONSULTING.Specialised in off market assets,Role DescriptionThis is a hybrid full-time role for an Administrative Assistant at CSG Partner's Group & Consulting, located in Switzerland with some work-from-home options. The Administrative Assistant will manage day-to-day office operations, including handling phone...

  • Executive Assistant

    vor 1 Woche

    Genf, GE, Schweiz Fédération Internationale de l'Automobile (FIA) Vollzeit

    Reporting directly to the Leadership Team and working closely with the other Executive Assistants. They serve as the primary point of contact for internal and external constituencies on all matters pertaining to the organizational structure in support of the Leadership Team. **MISSIONS AND RESPONSABILITIES**: Calendar Management: Manage and optimize the...

  • Administrative Assistant

    Vor 2 Tagen

    Genf, Genf, Schweiz Caterpillar Inc. Vollzeit

    Career AreaBusiness ServicesJob DescriptionYour Work Shapes the World at Caterpillar Inc.When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about...

  • International Admin

    vor 2 Wochen

    Genf, Schweiz CERN - The European Research Center of Particle Physics Vollzeit

    An international research organization in Switzerland is looking for a Personal/Team Assistant for its Experimental Physics department. The role involves providing administrative support, coordinating events, and maintaining records while fostering effective communication. The ideal candidate should have a technical certificate or secondary education and...

  • 6-Month Team

    vor 3 Wochen

    Genf, Schweiz Page Group Switzerland Vollzeit

    An international company in Switzerland is seeking a Team Assistant for a 6-month temporary mission. This position involves providing administrative support, coordinating events, and managing member data. The ideal candidate will have strong organizational skills, excellent communication in English, and proficiency in MS Office. The role is focused on...

  • Coordinator Team Support and Events

    vor 4 Wochen

    Genf, Schweiz Cagi Vollzeit

    Reports to : Programmes and Operations Lead Loom is a new non-profit, pop-up strategy centre designed for the big challenges facing decision-makers today – economy, environment, and national security. We draw together thinkers, leaders and practitioners from different fields—like business, international relations, defence, trade, finance, environmental...