P2520 - Executive Assistant

Vor 2 Tagen

Lausanne, Schweiz Debiopharm Vollzeit

We are currently looking for a motivated and collaborative professional Executive Assistant to join our R&D Department based at our Headquarters in Lausanne, Switzerland as

**Executive Assistant**

Are you a curious, proactive, and results-driven professional ready to move beyond traditional administrative tasks? Debiopharm is seeking an exceptional Executive Assistant to be a close partner to our Chief Development Officer (CDO) & Chief Scientific Officer (CSO).

**Your Mission.**

- Proactively manage the CDO’s & CSO’s complex agendas and inbox, preparing draft responses and correspondence as needed. You will also coordinate all aspects of domestic and international travel.
- Organize and support the Departments’ Team Meetings, including planning the agenda, coordinating pre-reads, taking detailed minutes, and coordinating action item completion.
- Actively work with administrative assistants across departments to facilitate complex interview schedules, electronic signatures, large team meetings, and external partner meetings.
- Act as the first point of contact, liaising with people outside the department and with external partners, prepare and edit documents, communications, and presentations in French and English.
- Follow-up on financial matters for the departments (budget update and maintenance), monthly & annual reporting & KPIs tracking
- Solve and anticipate proactively problems, prioritizing conflicting needs and following through on projects to successful completion often with tight deadlines.
- Take ownership of specific ad-hoc projects or additional specific tasks
- More than a checklist of skills and activities, we’re looking for someone who shares our commitment to science with purpose._

**Requirements**:

- Bachelor's degree (or equivalent) and over five years of experience supporting executive-level staff in a demanding, fast-paced international office environment.
- Proven track record in assisting Head of functions in a fast pace environment - Executive Assistant level
- Experience in a Pharmaceutical Company is preferred
- Strong organizational skills detail and deadline-oriented, able to identify/communicate conflicts in scheduling and priorities
- Ability to establish and maintain the highest level of professionalism, confidentiality and trust, and a strong team player with high customer focus
- Excellent written and verbal communication skills in English and French
- Curious, you like supporting ad-hoc projects and play a role in internal initiatives

**What to Expect in the Recruitment Process**:
**Benefits**

**What we Offer**:

- Being part of a company where innovation, collaboration, and impact aren’t just values — they’re how we work every day
- Partner with teams across disciplines, at the forefront of oncology and anti-infective development
- An inclusive and respectful workplace — proud to be Equal-Pay certified
- Grow in a culture that values people, purpose, and performance
- A chance to grow, share, and shape the future of healthcare

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