Administrative Professional

766 million That's how many patients' lives were touched by our products in 2021. At Novartis, we are reimagining medicine to improve and extend people's lives. We use innovative science and technology to address some of society's most challenging healthcare issues. We discover and develop breakthrough treatments and find new ways to deliver them to as many people as possible. How can we continue to advance our science to help even more patients in need? We believe the answers are found when curious, courageous, and collaborative people are empowered to ask new questions, make bolder decisions, and take smarter risks.
- In Global Drug Development (GDD) in Basel, Switzerland, we are looking for a digital/technology and organizational savvy Administrative Professional, with high level of proactiveness and professionalism, as he/she will be dealing with many different stakeholders and HCPs. The role will offer opportunities for growth: It will allow space for own initiative and allow creativity and plenty of opportunities for personal and professional growth. Join us and you will be given a chance to add additional value to our team members, managers and stakeholders to ultimately deliver solutions to our patients and customers in a timely and high quality fashion
- Major responsibilities:
- General administrative support: Independently takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members (what is given, e.g. independent writing of correspondence, preparation of a draft for a presentation or a table after basic instructions, filing, appointment coordination for the department, database administration, supervising relatively demanding processes, e.g. target/actual comparisons, budget, checking of invoices, set up of statistics with a template, deputizing for administrative staff, meeting preparation and writing of simple minutes)
- Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
- Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
- Handling of administrative projects*: Acts as a team member for administrative projects (e.g. organization of special events) and manages the administrative part of special tasks.
- Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility. Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.)

**Commitment to Diversity & Inclusion**:

- Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve._

**Minimum requirements**
- Commercial training (e.g. Swiss Association of Commercial Employees, business school) or equivalent (e.g. other vocational qualification, must have very good administrative skills/experience)
- Experience as „Administrative Specialist“ or additional career training
- Good written and spoken English, knowledge of other languages (e.g. German and/or French) advantageous
- Excellent communication skills
- Enthusiastic, very well organised individual, with a very collaborative and professional mindset
- Solution oriented individual, with a high levels of proactiveness

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Why Novartis?
766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives.
We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working.
We believe our potential can thrive and grow in an unbossed culture underpinned by integrity, curiosity and flexibility. And we can reinvent what's possible, when we collaborate with courage to aggressively and ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying
Imagine what you could do here at Novartis

**Division**
- Global Drug Development

**Business Unit**
- CMO & PATIENT SAFETY GDD

**Country**
- Switzerland

**Work Location**
- Basel

**Company/Legal Entity**
- Novartis Pharma AG

**Functional Area**
- Facilities & Administration

**Job Type**
- Full Time

**Employment Type**
- Regular

**Shift Work**
- No

**Early Talent**
- No