Business and Office Administrator

vor 1 Woche

Zurich, Schweiz Wingtra AG Vollzeit

Join the Wingtra team and become part of this venture-backed robotics scaleup with a global and international team of 140+ dedicated Wingtranauts who want to see their actions have a positive and lasting impact on the world. Founded more than 7 years ago at ETH Zurich, Europe’s leading robotics university, our goal is to build the best aerial robots to digitize the world at the push of a button and set the basis for faster and better decisions. Wingtra provides efficient and reliable data solutions to a variety of industries ranging from mining, construction and agriculture to humanitarian organizations, environmentalists and wildlife monitoring groups.

We are reaching for the stars and together we might just get there. Open communication, asking hard questions and valuing diverse viewpoints are but a few things that will help us achieve our goals. Above all we will never stop learning and striving to help each other reach our maximum potential.

In this role, you will execute a diverse range of activities, including parts of the admin processes, supporting office management, and event support. With your organized and hands-on approach, you will support the finance administration and ensure that Wingtra stays a great workplace by supporting the office ambiance, goodies, events, etc., and have the chance to improve them continuously. You will also be the first point of contact for external and internal business partners regarding the administration and office. You will be working with two finance managers, the VP Finance, and have regular exchanges with the people operations team.

**Responsibilities**:

- Support the two Finance Managers, VP Finance and the Wingtranauts, in general, administrative and logistic work
- Be responsible for tasks like managing accounts payable and receivable, organizing the payment run with external fiduciaries and direct payments locally and internationally
- Check expenses, issue invoices on behalf of Wingtra
- Manage accounts for employees and support administration in the onboarding process
- Be responsible for office-related processes: ordering food, and ensuring that there is enough equipment, laptops, etc. Receive the post and go to the post office.
- Being in charge of internal and external merch products, managing the stock as well as preparing for new starters
- Support company-wide events and initiatives and liaise with our colleagues abroad
- If performance and time allow, support the finance function with more advanced tasks and take over more complex projects/tasks

**Requirements**:

- 1-2 years of experience in administrative work, accounting and/or office management
- Business fluent in English and German
- Very reliable, well-organized, and diligent
- Strong sense of responsibility and an open eye for tasks that can be done, including checking the office and helping to ensure that we have a nice working environment
- Enjoy having continuous communication with Wingtranauts and business partners
- Positive and get-things-done attitude to the job

**Plus**:

- Commercial (kaufmännisch) apprenticeship/training / similar education
- Understanding of IT basics
- Understanding of Accounting basics, excel/google sheets
- Experience in managing more complex projects

If you enjoy teamwork more than being the individual superhero, and if you thrive in a feedback-driven culture and an exciting, unconventional yet structured and progressive start-up environment, we would love to hear from you.

  • Financial Business Administrator

    Vor 6 Tagen

    Zurich, Schweiz Grindstone Management AG Vollzeit

    Family Office - Financial Business Administrator job description **Job description** - Maintain corporate records for audit purposes (physical + cloud) - Maintain private records for personal and tax purposes (physical + cloud) - Book transactions in portfolio management system (incl. post execution controlling) - Monitor maturities, ensuring timely...

  • Private Clients Administrator, Family Office

    vor 2 Wochen

    Zurich, Schweiz AP Executive Vollzeit

    Location: Zurich - Salary: Negotiable per annum - Job Type:Permanent Posted about 9 hours ago We are currently looking for a private clients administrator to join a boutique sized family office in the centre of Zurich. Requirements for the role is to have a minimum of 3 years experience from a similar sector like a trust or a private office business. You...

  • Office Administrator

    vor 2 Wochen

    Zurich, Schweiz Sequana Medical Vollzeit

    As Office Administrator, you are responsible for all relevant administrational and organizational needs of Sequana Medical. You will collaborate closely with your colleagues from the finance department and the Executive Team as well as external consultants and partners. **Key Responsibilities**: **Office administration**: - Handling of incoming / outgoing...

  • Sales Administrator

    vor 1 Woche

    Zurich, Schweiz Connect44 Vollzeit

    I'm recruiting for a Sales Administrator in Zurich. With understand the sales and accounts business processes. Must be proficient in: English, German (also Swiss-German). Salary Depends on Experience. Would you be interested or know someone suitable? I'm recruiting for a Sales Administrator in Zurich. With understand the sales and accounts business...

  • Procurement Administrator

    vor 2 Wochen

    Zurich, Schweiz Connect44 Vollzeit

    Procurement Administrator Zurich - Switzerland Contract Role - 4 months **Procurement Administrator** **Zurich - Switzerland** **Contract Role - 4 months** Our client, a Switzerland based company, is currently looking for an experienced **Procurement Administrator, **to support their projects in Zurich - Switzerland **The Role** - The Procurement...

  • Business and Office Administrator

    vor 2 Wochen

    Zurich, Schweiz Wingtra AG Vollzeit

    Join the Wingtra team and become part of this venture-backed robotics scaleup with a global and international team of 140+ dedicated Wingtranauts who want to see their actions have a positive and lasting impact on the world. Founded more than 7 years ago at ETH Zurich, Europe’s leading robotics university, our goal is to build the best aerial robots to...

  • Trust Administrator

    Vor 4 Tagen

    Zurich, Schweiz ITech Consult Vollzeit

    Trust Administrator -Wealth Management/STEP/Viewpoint Role: We are currently seeking a Trust Administrator our client for changing-the-bank and running-the-bank responsibilities. As a Trust Administrator, you will be responsible for managing a portfolio of trusts and ensuring that they comply with both the legal and financial obligations as well as...

  • Procurement Administrator

    vor 2 Wochen

    Zurich, Schweiz Connect44 Vollzeit

    Procurement Administrator (Student) Zurich - Switzerland Contract Role - 6 months Our client, a Switzerland based company, is currently looking for a German and English speaking Procurement Administrator (Student), to support their projects in Zurich - Switzerland **Procurement Administrator (Student)** **Zurich - Switzerland** **Contract Role - 6...

  • Office Administrator

    vor 2 Wochen

    Zurich, Schweiz LHH Vollzeit

    For our international client in the technology sector we are looking for an **Office Coordinator (M/F/d) 50 - 60%** in the greater Zurich area with immediate effect or by appointment. **Your tasks**: - Front desk (reception) and customer care - Answering and forwarding telephone calls - Office management: building management and procurement - Conference...

  • Oracle Database Administrator

    Vor 4 Tagen

    Zurich, Schweiz Cloud Orbit Technologies Vollzeit

    We are looking for **Oracle Database Administrator** **Job Title**:Oracle Database Administrator **Job type**: Hybrid **Work Type**: Contract **Experience**: 4+ Yrs **Location**:Switzerland **Language**: English, German B1 **Main Skills**:Oracle 19/Grid Control/Data Guard **Other skills**: - You are responsible for 1st and 2nd level support of...