Receptionist

Vor 6 Tagen

Zug, Schweiz Apellis Vollzeit

**Position Summary**:
As our Receptionist, you will be the first point of contact for our company. You will welcome guests and greet people who visit the business. You will maintain office security by following safety procedures and controlling access via the reception desk (monitor log-in, issue visitor badges). You will also coordinate front-desk activities, including distributing/stocking supplies, correspondence, and redirecting phone calls and visitors. You will need to juggle numerous catering and lunch deliveries, and coordinate with administrative staff around set up, and clean-up of those deliveries. You will be responsible for the upkeep and cleanliness of multiple kitchens and meeting rooms. You will need to think on your feet, and problem solve on the fly. You will also be called upon to complete various administrative tasks.

To be successful as a Receptionist, you should care about what you do and love what you're doing. Have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner. Always keeping an eye on streamlining front office operations. Possess problem solving skills, and take the initiative to solve those problems.

**Key Responsibilities Include**:

- Greets and directs clients and visiting Apellis colleagues in a courteous and professional manner; and notifies the appropriate personnel of visitor arrival.
- Serves as primary contact for vendors, visitors, guests, and control badge authorization.
- Coordinates meetings, catering, and lunch deliveries
- Assists in keeping front desk reception well maintained and house clean and professional communal areas i.e.: lobby, kitchens, and conference rooms.
- Responsible for Purchase Requisitions & Supplier management for the international team (SAP) - 40-50% of time
- Performs ad-hoc administrative duties and projects as needed.
- Assists Office Manager as needed.
- Accepts deliveries of packages, responsible for incoming/outgoing mail & couriers
- Other duties are required.

**Education, Registration & Certification**:

- High school diploma with college or equivalent work experience.
- BA is a nice to have.

**Experience**:

- 2+ years' experience as a Receptionist or Administrative Assistant required.

**Skills, Knowledge & Abilities**:

- Excellent written and oral communication skills in English and German, interpersonal and organizational skills; and meticulous attention to detail.
- Exceptional customer service skills and professional phone manner.
- Proficient in Microsoft Office Suite, particularly Microsoft Outlook Calendar, Word, and Excel.
- Ability to create organized systems.
- Experience with Smartsheet and/or willingness to learn.
- Working knowledge of office operations and administrative tasks.
- Overachieving and take-charge attitude and enhanced work ethic.
- Sense of humor.

**#LI-AR1

  • Receptionist

    Vor 5 Tagen

    Zug, Zug, Schweiz Kolmar Group AG Vollzeit CHF 45'000 - CHF 60'000 pro Jahr

    We are looking for you As a Receptionist, you will be reporting to our Administration Department and manage front desk operations. This position combines hands-on reception duties to ensure smooth, welcoming, and efficient front office experience for all visitors, clients, and employees.If you are passionate about work at a reception enjoy working with...

  • Receptionist (50%)

    Vor 6 Tagen

    Zug, Schweiz STAEGER PERSONAL PARTNERS Vollzeit

    Our client is a successfully operating commodity trading company headquartered in Zug centre. We presently are recruting a Receptionist (50%) **Your responsibilities will include the following**: - Providing an excellent customer experience by meeting and greeting all visitors and clients - Answering all incoming telephone calls, taking accurate, clear...

  • Receptionist

    vor 1 Woche

    Zug, Schweiz SHL Medical Vollzeit

    **About the company** SHL Medical is a world-leading provider in the design, development, and manufacturing of advanced self-injection devices. With a global team of 6,000 employees, we partner with leading pharmaceutical and biotech companies to deliver innovative autoinjectors, pen injectors, and other drug delivery systems that ensure effective treatment...

  • Receptionist (M/w)

    Vor 6 Tagen

    Zug, Schweiz Hotel Löwen am See Vollzeit

    Empfang / Rezeption Reservierung Zur Verstärkung unseres Teams an der Reception suchen wir sofort eine/n freundliche/n, motivierte/n, selbstbewusste/n und aufgestellte/n Receptionist (m/w). Sie sind eine kreative, vielseitige und engagierte Fachkraft und bringen aus Ihren früheren Tätigkeiten Erfahrung aus gepflegten, mittleren bis gehobenen Hotels mit....

  • Workplace Experience Receptionist/ Records Management 60%

    vor 1 Woche

    Zug, Schweiz CBRE Vollzeit

    **Workplace Experience Receptionist/ Records Management 60%** **Job ID** - 237040 **Posted** - 08-Sep-2025 **Service line** - GWS Segment **Role type** - Part-time **Areas of Interest** Facilities Management **Location(s)** Zug - Zug - Switzerland - CBRE Global Workplace Solutions erbringt mit mehr als 60‘000 Mitarbeitenden integrierte Facility...

  • Receptionist (w/m/d) - River Cruises

    vor 2 Wochen

    Zug, Zug, Schweiz River Fluss Vollzeit CHF 30'000 - CHF 40'000 pro Jahr

    About this job FERNWEH? Du liebst das Meer und möchtest unsere Gäste begeistern? Flusskreuzfahrten bieten täglich neue Perspektiven, Ziele und Herausforderungen. Nutze deine Chance, die schönsten Häfen und Kulturen Europas kennenzulernen. Folge der Donau bis nach Wien, den Eiffelturm auf der Seine oder erkunde mit deinem Team Amsterdam. Mit...

  • Receptionist (w/m/d) - River Cruises

    Vor 7 Tagen

    Zug, Switzerland River Fluss Vollzeit CHF 40'000 - CHF 60'000 pro Jahr

    Embark on the journey of a lifetime and make Europe's rivers your home. Apply now to become part of sea chefs as… Receptionist (w/m/d) - River Cruises Charterer: River Department: Rezeption / Guest RelationWANDERLUST? Your river journey starts hereTake the chance to explore some of Europe's most beautiful ports and cultures: follow the Danube to Vienna,...

  • Receptionist (w/m/d) - River Cruises

    Vor 3 Tagen

    Zug, Zug, Schweiz River Fluss Vollzeit CHF 50'000 - CHF 70'000 pro Jahr

    About this job WANDERLUST? Your river journey starts here Take the chance to explore some of Europe's most beautiful ports and cultures: follow the Danube to Vienna, admire the Eiffel Tower from the Seine, or discover Amsterdam's canals with your team. Historic old towns, local markets, and cultural highlights are waiting to be explored. With...

  • Corporate Receptionist 80 – 100 in der Region Zug

    vor 1 Woche

    Zug, Zug, Schweiz Securitas AG Vollzeit CHF 40'000 - CHF 52'000 pro Jahr

    Non hai ancora aggiunto alcuna offerta di lavoro alla tua lista dei preferiti Securitas AG Corporate Receptionist 80 – 100% in der Region Zug (m/w/d) Job location Luzern Pensum –100% Livello di carriera Dipendenti Ambito di attività Servizi per eventi e traffico Als Ansprechperson bei unserem Kunden vor Ort (Region Zug) erfüllen Sie einen wichtigen...

  • Receptionist (w/m/d) - Phoenix Reisen

    Vor 7 Tagen

    Zug, Switzerland sea chefs Human Resources Services Vollzeit CHF 80'000 - CHF 120'000 pro Jahr

    Starte die Reise deines Lebens und mache die Welt zu deinem Zuhause. Bewirb dich jetzt um deinen Job bei sea chefs als: Receptionist (w/m/d) - Phoenix Reisen Charterer: Phoenix Reisen Department: Rezeption / Guest RelationFERNWEH? Du liebst das Meer und möchtest unsere Gäste begeistern?Gehe mit uns auf Weltreise Die Schiffe der Phoenix Reisen Flotte,...