Receptionist

Vor 2 Tagen

Zug, Zug, Schweiz Kolmar Group AG Vollzeit


We are looking for you

As a Receptionist, you will be reporting to our Administration Department and manage front desk operations. This position combines hands-on reception duties to ensure smooth, welcoming, and efficient front office experience for all visitors, clients, and employees.
If you are passionate about work at a reception enjoy working with diverse teams and thrive in a fast-paced environment, we would like to hear from you. 

Your tasks
  • Provide excellent guest hospitality to create a welcoming and professional environment for guests, clients and employees
  • Coordinate and schedule meeting room bookings according to company needs
  • Manage incoming calls, emails, and correspondence, direct inquiries appropriately
  • Handle incoming and outgoing mail and courier services efficiently
  • Maintain the reception area and meeting rooms to a high standard of cleanliness and organization 
  • Manage travel organisation, including booking taxis, train tickets, flights, restaurants, and accommodations for employees and/or clients
  • Perform various administrative tasks as required (organize flowers, gifts, send birthday greetings and seasonal related tasks etc.)
  • Serve as back-up receptionist, covering desk duties during colleagues' absences
  • Support administrative tasks such as data entry, document preparation
  • Handle invoice payments of non-trade invoices 
  • Assist in organizing and supporting various projects 
  • Collaborate with HR and other departments to continuously improve front desk operations


Your profile
  • Proven experience in hospitality as a receptionist or a front office role
  • Proficiency in MS Office and common office systems
  • Excellent in English spoken as well as written, very good German skills
  • Excellent communication and interpersonal skills
  • Strong organizational and multitasking abilities
  • Professional appearance and demeanor
  • Highly motivated, detail-oriented team player with a self-driven personality and showing initiative
  • Comfortable working in a fast pace and multi-cultural environment 


About us

Kolmar was established in 1997 and is a privately-owned physical trading, manufacturing and service providing company, headquartered in Zug, Switzerland. The company is a global organization with more than 20 offices and representations worldwide, located in the most strategic centers around the world. The product range grows organically with evolving market conditions and includes petrochemicals, biofuels, as well as crude oil and oil products. 


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