Administrative Assistant

Vor 4 Tagen

Geneve, Schweiz Ecole Internationale de Genève Vollzeit

To complete our team, we are looking for a:
**Administrative Assistant - Sports Department**
**Full-time - 40 Hour(s)**:
**Responsibilities**

Main accountabilities:

- Collaborate with IT to maintain, manage and improve the IT ECA tool, and to continue its development
- Ensure up to date and functional technology
- Implement and enhance the operational and communication related procedures
- Plan, coordinate and supervise the operations of the school ECA sports program
- Meet and interact with staff, students and parents in different situations and provide them with positive, effective and timely communication on all aspects of ECAs
- Manage and keep up to date all admin aspects of the Ecolint Sports + programme
- Oversee logistics for school-wide events, including sports competitions and other events (hotels, meals, transport etc)

Manage communications and building relationships:

- Actively participate and manage communication with parents for the entire ECA program. Parent's primary point of contact for Sports and ECAs in general
- Gather information to be published in the weekly newsletter
- Manage communication with students for the sports + program.
- Manage the communication with all the coaches and ensure effectiveness and responsiveness
- Manage the sports director agenda
- Manage schedule of event invitations and promotions and any other promotional materials that are necessary
- Participate in the organisation of important events of the Sports program during the year

Manage expenses:

- Management of parents' billing & tournament billing
- Purchases from the supplier
- Establishment of PO
- Manage office supply
- Provide regular updates on budgetary expenditure Support the organisational structure
- Prepare, create and composes letters, reports, bulletins and other documents in French and English
- Provide support during special events, occasionally in evenings
- Promotion of program events with the use of the video tool
- Higher school / Technical diploma in a relevant field
- Between 2-4 years of work experience as an administrative assistant
- Bilingual French/English. Other languages an asset
- Caring personality who enjoys working with students
- Good teamwork and active listening skills.
- Flexibility and adaptability
- Strong IT skills
- Excellent organisational skills in order to increase department's performance
- Able to work autonomously, review work and provide feedback
- Self-reflective and able to solve complex problems
- Experience in support with budget and accounting

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