Executive Assistant

vor 2 Wochen

Zurich, Schweiz kessler.vogler GmbH Vollzeit

For our client, a global financial technology company based in Zurich, we are currently looking for an experienced office manager who will support the daily activities of the company and will serve as the face of our client’s Zurich office in the reception and hospitality areas, for a limited 6 months-period (maternity leave cover).

You will be responsible for coordinating and organizing daily operations, office administration, and management of the physical office space. Moreover, you will work alongside building management to ensure quality service and hospitality for clients and colleagues alike. A wide range of tasks each day will include scheduling, onsite events, food service, staffing, and you will take an active role in making sure the physical spaces are clean and orderly. In addition, to maintaining the day-to-day activity in the office, you will play an important role in event planning and management as well.

**Responsibilities**:

- Executive Assistance to 2 Managing Directors
- Establish and maintain all office protocols, facilities management, and maintenance
- Build relationships with building maintenance team, mailing, vendors, etc.
- Plan and coordinate repairs, installations, and refurbishments of office equipment when necessary
- Assist management with negotiations of office vendors, service providers, and budgeting of office expenses
- Place orders and maintain office supply inventory
- Maintain a safe and secure working environment, ensuring the spaces are following safety protocols
- Knowledge of all emergency response plans
- Support the receptionist and administrative team as needed
- Organize and communicate inbound and outbound mail processes, receive deliveries, and coordinate with local carriers and building management
- Oversee kitchen spaces, and ensure kitchens are properly stocked and orderly
- Coordinate and manage events (happy hours, meetings, offsite events, etc.)
- Support during the design and build out of the office space
- Proven “no job too small” attitude

**Profile**:

- 4-7 years of relevant professional experience with office management responsibilities, and/or relevant experience in hospitality or corporate administration
- Ability to manage and prioritize a wide range of administrative and executive support related tasks
- Take on important initiatives and be able to do so with a team or independently
- Energetic and engaged professional who is passionate about working with people and exceeding expectations
- Demonstrate project support skills across a wide range of disciplines
- Detail-oriented and strong problem-solving skills
- Excellent written and verbal communication skills
- Fluent in English and German
- Teamplayer
- Very good MS Office skills

Office Management

  • Executive Assistant

    Vor 3 Tagen

    Zurich, Schweiz Demolytic Vollzeit

    **Zürich**: **Schweiz**: Wir suchen einen Executive Assistant, der verschiedene administrative Aufgaben wahrnimmt und die Führungskräfte unseres Unternehmens unterstützt. Zu den Aufgaben des Executive Assistant gehören das Verwalten von Kalendern, das Treffen von Reisevorbereitungen und das Erstellen von Spesenabrechnungen. Um in dieser Rolle...

  • Executive Assistant

    Vor 5 Tagen

    Zurich, Schweiz Zurich Gruppe Deutschland Vollzeit

    Zurich Global Ventures is a collection of companies within Zurich Insurance Group that is focused on providing global services and product offerings that go beyond traditional insurance. We aim to get closer to our customers by offering customized, proactive and digital experiences that empower individuals and businesses to be better prepared for the future....

  • Executive Assistant

    Vor 7 Tagen

    Zurich, Schweiz Takeda Pharmaceutical Vollzeit

    **Job Overview**: The Executive Assistant will support the EUCAN Heads of Ethics & Compliance and Patient Value & Access and their teams performing administrative tasks, extensive calendaring, booking travel, handling logistics, organizing events and electronic system maintenance. The Executive Assistant is a liaison role and acts as a partnership between...

  • Executive Assistant

    Vor 5 Tagen

    Zurich, Schweiz SIX Vollzeit

    Wir gestalten schon heute die Zukunft der Finanzmärkte. Deshalb investieren wir in kluge Köpfe, in ihre Ideen, ihr Wissen und ihre Entwicklung. Dafür kombinieren wir unsere besten Seiten. Wenn du wissen möchtest, warum Stabilität uns so beweglich, Erfahrung uns so offen für Neues und Empathie uns so erfolgreich macht, bewirb dich auf die...

  • Executive Assistant

    Vor 3 Tagen

    Zurich, Schweiz Robert Half Vollzeit

    **executive Assistant (w/m/d) 100% **gesucht** - Für unseren Kunden, ein internationales Unternehmen mit Sitz im Kanton Zürich, suchen wir ab sofort einen executive Assistant (w/m/d). Bei der Position handelt es sich um eine direkte Festanstellung bei unserem Kunden. Die Betreuung und Vermittlung sowie alle unsere weiteren Serviceleistungen sind für Sie...

  • Executive Assistant

    vor 2 Wochen

    Zurich, Schweiz SIX Vollzeit

    We drive the transformation of the financial markets. That’s why we invest in bright minds, in their ideas, knowledge and development. We do that by combining our best sides. ***Executive Assistant (80-100%)****: Zurich | working from home up to 60% | Reference 4742 Reporting directly to the Global Head - Exchanges, the Executive Assistant provides...

  • Teilzeitmitarbeiter:in Executive Assistants Im

    Vor 7 Tagen

    Zurich, Schweiz BAIN & COMPANY Vollzeit

    Bain & Company ist eine international führende Unternehmensberatung, die Entscheiderinnen und Entscheider weltweit bei der Zukunftsgestaltung unterstützt. Bei uns findest du beste Bedingungen für eine aussergewöhnliche Karriere: Herausfordernde Aufgaben, frühzeitige Verantwortung, ein internationales Umfeld und eine einzigartige Unternehmenskultur. Bei...

  • Executive Assistant Private Banking

    vor 17 Stunden

    Zurich, Schweiz Tiger Recruitment Ltd Vollzeit

    **Executive Assistant Private Banking** **Overview** On behalf of our client, a renowned global banking institution, we are looking for a experienced Executive Assistant to support the Private Wealth Management team. The role will be based in Zurich and has initial period of three months. ***Main responsibilities** - General administrative support...

  • Executive Assistant

    vor 17 Stunden

    Zurich, Schweiz Robert Half Vollzeit

    **Vacancy**: Executive Assistant (f/m/x) - We are looking for a Executive Assistant (f/m/x) to start immediately for our client, a bank based in Zürich. For this position, the employee in question will work directly for our client. The support, placement and all of our additional services are free of charge for you as the applicant. Your Responsibilities...

  • Executive Assistant

    Vor 7 Tagen

    Zurich, Schweiz UBS Vollzeit

    Switzerland - Zürich - Business management, administration and support - Investment Bank **Job Reference #** - 296784BR **City** - Zürich **Job Type** - Full Time **Your role** - Are you a multitasker? Do you know how to make sure things run smoothly? - We’re looking for an Executive Assistant to: - manage calendars, including scheduling external and...