HR Admin

FE fundinfo is a global leader in investment fund data and technology. We are proud of our vast, diverse, and highly skilled team, who help to make our industry Better Connected and Better Informed. We are currently recruiting for a HR Administration & Office Manager to join our team in Zürich.

Our HR & Office Management function centralises around the safety, development and engagement of our People across all of our office locations. We define and deliver People related processes to support the employee life cycle, working closely with managers to provide them with the tools they need in order to support their teams. The function plays a critical role in driving employee engagement and is responsible for designing and delivering wellbeing initiatives to foster a thriving, diverse and inclusive work culture for all.

**Role description**:
We are looking for a responsible personality to support the local HR team in administrative HR issues, as well as taking responsibility for the office management and preparing an office for the local team that creates a sense of well-being and a welcoming atmosphere. We are looking for a 60% to 80%-part-time position that is ideally spread over 4-5 working days and present in the office on each working day.

**Key Responsibilities**:
HR Administration tasks:

- Supporting the HR life cycle from on
- to off-boarding incl. employment contracts, references, certificates, etc.
- Managing the HR Team Inbox and be a point of contact for daily HR related request
- Data maintenance in our HR Information System
- Be in charge of payroll instructions and controls up to validation
- Supporting the HR Business Partner and the HR Manager with various administrative tasks and HR projects
- Supporting KV trainees during their training period in HR/OM
- Organizing local events (summer event, community days, sport day, Christmas event etc.)

Office Management tasks:

- In charge of the office by ensuring a smooth experience for employees and clients whenever they visit the office.
- Reception, visitor management and operation of the telephone
- Administrative tasks such as receiving mail, sending courier deliveries and invoice management etc.
- Support with facility management including suppliers such as cleaning companies, furniture; commissioning craftsmen for repairs, etc.
- Management of meeting rooms and hotel bookings for visitors

**To join us as a HR Administration & Office Manager you will need the following experience and skills**:

- Very good oral and written communication skills in German and English (Level C1).
- Demonstrate 5+ years of experience in a similar position
- A strong sense of responsibility and good organizational skills
- Demonstrate a self-starter attitude, able to work independently but also as part of a small team
- Strong stakeholder management skills with excellent interpersonal skills, with the confidence to communicate at all levels in /outside the organisation

**By joining the team you will have the opportunity to work for a company that values Trust, Connectivity and Innovation. In line with our core values, you can also expect the following**:

- Full LinkedIn Learning access
- A sustainable business that cares for the environment and our communities
- Opportunities to give back to local communities through volunteer days
- Becoming a part of Charity Challenges for raising money for charities selected by employees
- Options to join and lead diversity and inclusion initiatives
- Invitations to office social events and sport activities