Executive Assistant

vor 2 Wochen

Basel, Schweiz Bank For International Settlements Vollzeit

**Purpose of the job**:
The mission of the Bank for International Settlements, BIS is to support central banks' pursuit of monetary and financial stability through international cooperation, and to act as a bank for central banks.

By joining the General Secretariat Management team, you will contribute to our mission by providing general administrative support for the Secretary General and Deputy Secretary General (GSEC Management Office), as well as supporting processes related to the Personal Data Protection function.

This is a blended role that will give you a broad scope of duties including autonomously supporting senior leadership on a wide variety of tasks while also contributing on project related work. Specifically, you will participate on our current Personal Data Protection project which is a bank-wide transformation project involving collaboration with different business units.

**Principal accountabilities**:
GSEC Management Office (50%)
- Organises and prepares meetings, arranges documentation and co-ordinates meeting logistics
- Supports the development of presentation materials for meetings, workshops, and discussions
- Drafts, reviews, and distributes departmental communications and manages the content of departmental intranet site
- Reviews expenses and oversees payment of invoices
- Oversees departmental audit and operational risk action plans, follows up on potential issues with relevant units and produces regular management reporting
- Arranges business travel logistics and handles related expense management
- Organises departmental and team events and on-boarding initiatives
- Serves as a general point of contact for visitors and enquiries
- Takes on ad-hoc tasks as required to ensure the effective operation of the General Secretariat Management Office

Personal Data Protection (PDP) Function (50%)
- Contributes to the administration and update of the PDP Processing Register and Asset Inventory and other relevant databases
- Provides general administrative supports to the Personal Data Protection Manager

**Qualification, skills, and experience**:

- Proven secretarial or administrative experience working with senior leaders, preferably in an international context
- Proactive and able to work independently
- Multi-tasking, highly organised, accurate and attentive to detail
- Strong interpersonal skills, displays diplomacy and discretion
- Excellent written and oral communication skills in English (ideally also German and French), ability to edit texts in English

**Who we are**:
**What the BIS offers**:

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