Receptionist - Office Assistant

vor 2 Wochen

Geneve, Schweiz OPTIMA PARTNERS Vollzeit

**Receptionist - Office Assistant**

For one of our clients, a prestigious financial company in Geneva, we are looking for a Receptionist & Office Assistant for a temporary mission of 4 months.

**Your responsibilities**
- Welcoming and looking after customers and guests
- Managing client meetings: rooms reservation, video conference set-up, serving drinks, cleaning-up
- Maintain accurate filing and records system
- Support the team with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, event's organization etc.)
- Monitor office expenditures and handle all office contracts (rent, service etc.)
- Monitor office supplies inventory and place orders
- Record office expenditure (Invoices, Petty Cash)
- Maintain office condition and arrange for necessary repairs
- Coordinate with other branches of the company internationally

**Your profile & required qualifications**
- 3-5 years of experience in a similar position within luxury hospitality sector or a family office, small company
- Excellent English and French knowledge is a must
- Impeccable presentation and communication skills and ability to interact with various levels of management
- Strong organisational and time management skills: attention to details and quality, ability to prioritize, to follow up, to respect confidentiality
- Dynamic, respectful and positive personality with a proactive and very reactive attitude
- Excellent knowledge of all Microsoft Office tools

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