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**Responsibilities**:
**Office Management**
- Monitoring office supplies inventories and ordering office consumables.
- Ensure the smooth running of the office and general facilities requests
- Organizing office needs for an ongoing and expanding business: space/facilities, new joiner packs and arrangements etc.
- Purchasing office supplies and equipment and maintaining proper stock level
**Relationship Management**
- Communicating with key suppliers, customers, both UK and globally, to schedule meetings and trips in conjunction as and when required.
- Interaction with potential customers of the Firm - meeting schedules, printing marketing packs/materials, greeting in reception and escorting professionally
**Organizing Events**
- Events include team events and client entertainment. Researching options, budgeting, gaining approval. **Travel**:
- Complex travel itineraries requiring good knowledge of travel networks.
- Flights, hotels, accommodation, currency, visas.
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
- Liaising with Executive Assistants in other locations to arrange meetings, hotel desk, etc.
**Other administrative duties**
- Processing expenses and invoices (adhoc) whilst adhering to Employer’s policies.
- Meeting and catering bookings, including conference calls and video conferences.
- Couriering documents and Mail distribution.
- Holiday and absence monitoring using tracking spreadsheet for management review.
- Archiving documents.
**Requirements**:
- Proven experience of 5 years as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Excellent interpersonal and communication skills (English and German), both written & verbal. Swiss German would be a plus
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- High School degree: additional qualification as an Administrative assistant or Secretary will be a plus
**About ArrowResources AG**:
ArrowResources is a global commodity trading group active in sourcing, storing, transporting, financing and trading metals, minerals, concentrates, ores, natural gas, LNG, power, crude oil and oil products. Guided by a strong commitment to ESG our business is at the forefront of the global energy transition to a low carbon economy. Arrow Metals and Trading is strategically embedded into the supply chain fostering access to critical raw materials. We provide a wide range of financial, logístical and risk management infrastructure allowing our mining and processing partners to focus on what they do best. AOT Energy is a global leader in energy trading, covering crude oil and derivatives, renewables, petrochemicals, natural gas, and LNG. Our global business activity is conducted out of trading hubs located in Asia, Europe, Africa and North America, with industry experts covering all aspects of the business ranging from origination, transport, storage, blending, finance to marketing.
