Administrative Assistant
Vor 3 Tagen
**Mission**
- As part of its research and teaching activities, the HYLAB, runned by Prof Cristina Bena-Chelmus, is seeking a dynamic and organized administrative assistant to strengthen its team on the Lausanne Campus.
**Main duties and responsibilities**
- Support the unit with its daily operation, financial management and perform general administrative tasks:
- Assistance with funds and grants managements, monitoring of expenditures, financial reporting (salaries, invoices and credit card expenses), financial forecast, purchases and reports;
- Administrative management of staff members & interns, support to hiring process, accreditation, absences follow-up, onboarding of new joiners, employees’ lifecycle support;
- Organization of visitors’ venue (visas, logistics, travel and accommodation);
- Organization of conferences, seminars and travel of the PI and collaborators.
- General administrative support to the lab such as ordering consumables, follow-up on work orders, etc
**Profile**
- Capable of taking on multiple responsibilities and multi-tasking, solid experience in bookkeeping and expertise in Microsoft Office software (excel, word, powerpoint, outlook, etc.);
- Dynamic, efficient, open and proactive, with an exceptional sense of responsibilities;
- Excellent organizational skills and capable of working autonomously while ensuring successful teamwork;
- Confident and precise with budget organization and accounting;
- Ability to work with a diverse and multicultural group;
- Fluent in English and French, additional languages are a plus;
**We offer**
- Excellent work conditions
- A multicultural and stimulating environment
- Possibilities of further education
**Informations**
- Contract Start Date : 10/01/2025
- Activity Rate : 30.00
- Contract Type: CDI
- Reference: 1719
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