Business Operations Assistant

JobdescriptionCaring for the world, one person at a time... inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.As part of the Janssen Pharmaceutical Companies of Johnson & Johnson, Actelion is working to create a world without disease. Actelion is a leader in the field of pulmonary arterial hypertension (PAH). The portfolio of PAH treatments covers the spectrum of disease, from WHO Functional Class (FC) II through to FC IV, with oral, inhaled and intravenous medications.Main ResponsibilitiesManage calendars on an ad-hoc basis as requested; including 1:1 Manager/Staff meetings, Team meetings, Goal setting and Performance Management meeting and interviewsProvide logistical support for departmental meetings, both large and small, on and off-site, in person, hybrid and virtualSupport local office logistics: -coordinate site visits and check-in and escorting of guests-coordinate office space-order office supplies, etc.Assist with interview scheduling and recruitment activitiesSupport the onboarding and offboarding of employees for internal employeesInteract with various levels of local teams on a day-to-day basis, handling confidential documents and materialsManage documents via paper files or technologies, including filing, formatting, printing and mailingOrganize confidential files, manage relevant data, and maintain accurate records.Share best practices and harmonize support across the organizationSupport team projects, initiatives and working groupsShare best practices and harmonize support across the organizationSupport team projects, initiatives and working groupsShare best practices and harmonize support across the organizationSupport team projects, initiatives and working groupsProvide presentations/distribute communications, update email distribution lists; may include presenting relevant administrative informationManage SharePoint, document warehouses, and archiving technologies including document upload, development of sub-sites, provide links, general organization and structureStays up to date on the developments within their own area of expertise and takes ownership of their own development and training planKnow and adhere to the Johnson & Johnson Code of Business Conduct. Demonstrate behaviours consistent with Our Credo values. QualifikationenWho we are looking forAt least Bachelor's degree or equivalent through experienceKnowledge of the processes, procedures and systems of the department and organizationAccomplishing tasks with the necessary attention to detail and offering effective support within the agreed deadlines and according to agreed guidelines.Knowledge of the internal and external legislation and regulationsBeing able to develop a strong expertise in administrative systems, processes, and activities in order to be broadly deployable in the different administrative activities, domains and processesBeing able to discreetly handle information, to correctly word written messages and to tactfully communicate with internal and external partiesActs autonomously when taking decisions on prioritizing their own tasks within general guidelines.Applies the company guidelines and the applicable procedures and/or regulations.Accuracy is required when processing and monitoring information.Fluently in English (oral and written)This role based in Allschwil, Switzerland will initially be limited to one year with the option for an extension. If you are interested in working for a global leading health care company in a challenging role, then send us your application in English today. Or give us a call if you have any questions