Administrative assistant

vor 1 Woche

Genf, Genf, Schweiz CERN Vollzeit
Job Description

Your responsibilities

CERN is seeking a proactive and highly organised Administrative Assistant to support the Council Secretariat, which is responsible for organising meetings of the CERN Council and its subsidiary bodies throughout the year.

Your Role

As an Administrative Assistant, you will:

  • Provide a wide range of administrative support within the Council Secretariat.
  • Coordinating and organising meetings of the CERN Council, its subordinate and advisory bodies, and working groups.
  • Liaise courteously and efficiently with internal and external stakeholders at all levels.
  • Assist in the preparation and distribution of official documents.
  • Offer administrative support to the President of the Council and Chairs of various committees.
  • Provide back-up for the administrative assistant of the Translation and Minutes Service when required.

Your profile

Skills

  • MS Office proficiency Ability to understand and speak English in a professional context and to prepare standard texts in English.
  • Ability to understand and speak French in everyday situations. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  • Strong organisational skills with attention to detail and the ability to manage multiple tasks.
  • Excellent interpersonal and communication skills, with a courteous approach.
  • Ability to understand and speak English in a professional context and to prepare standard texts in English.
  • Ability to understand and speak French in everyday situations.

Eligibility criteria:

  • You are a national of a CERN Member or Associate Member State.
  • By the application deadline, you have a maximum of two years of professional experience since graduation in Adminstrative (or a related field) and your highest educational qualification is a general secondary education diploma.
  • You have never had a CERN fellow or graduate contract before.
  • Applicants with a Bachelor's, Master's or PhD degree are not eligible.
Additional Information

Job closing date: 9 April 2025 at 23:59 (midnight) CET.

Contract duration: 24 months, with a possible extension up to 36 months maximum.

Target start date: 01-May-2025

Job reference: DG-TMC-CS-2025-54-GRAE

Field of work: Support Services (Finance, HR, Legal, Procurement)

What we offer

  • A monthly stipend of 4624 Swiss Francs (net of tax).
  • Coverage by CERN's comprehensive health scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
  • Depending on your individual circumstances: installation grant; family, child and infant allowances; payment of travel expenses at the beginning and end of contract.
  • 30 days of paid leave per year.
  • On-the-job and formal training at CERN as well as in-house language courses for English and/or French.

About us

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success.

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