Assistant.e administratif.ve

EPFL, l'École polytechnique fédérale de Lausanne, est l'un des campus universitaires les plus dynamiques d'Europe et s'inscrit dans le top 20 mondial de nombreux classements académiques. L'EPFL compte plus de 6'500 membres du personnel qui font vivre les trois missions principales de l'École : l'éducation, la recherche et l'innovation. Le campus de l'EPFL offre un cadre de travail exceptionnel au cur d'une communauté de plus de 17'000 personnes, dont près de 12'500 étudiant-e-s et 4'000 chercheur-euse-s issu-e-s de plus de 120 nationalités différentes.

You will provide administrative support and expertise to the associate vice-presidency for postgraduate education (AVP-PGE), in all matters regarding continuing education and the Extension School. The team's mission is to ensure that EPFL provides a strong continuing education/lifelong learning which meets the current and future needs of the society and the economy, in the areas of science, technology, innovation and engineering

• Accounting management of the unit's budget, seed grant process and third-party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial reporting)
• Managing/administrating seed grant process, including coordinating the grant application and grant reporting processes
• Staff administration (e.g., HR follow-up, visas, employment contracts, holidays etc.)
• Planning meetings for the Head of EPFL Extension School
• Organization of visitors' venue (visas, logistics, travel and accommodation)
• Organization of conferences, seminars and travel of collaborators
• Expenses and credit card management and follow-up
• Provision of general support and logistics to the unit
• Management of the unit's infrastructure
• Responsible for the filing, archiving, data collection and reporting of the unit
• Communication (keep website updated, develop charts and presentations) of the unit

• Full proficiency in both French and English is mandatory (both written and spoken)
• Computer proficiency with a very good command of Excel, Word, PowerPoint, Outlook, and WordPress.
• Understanding and experience of working with LMS, CRM and CMS platforms is desirable.
• Ability to source, compile and present data coming from different sources.
• Confident and precise with budget organization and accounting
• Experienced in (or willing to learn) grants' administration process
• Ability to interact with all levels of faculty, staff and students in multicultural/international environment
• Ability to work in a complex/ matrixed organization structure
• Self-driven, good sense of organization and initiative, rigorous and attention to detail
• Previous experience as an administrative assistant; a previous experience at EPFL is a strong asset

• An opportunity to work in a dynamic team and a fast-moving project

Date d'entrée en fonction : [[01.01.2025]]

Taux d'occupation min : [[40%]]

Taux d'occupation max : [[50%]]

Type de contrat : [[CDD]]

Durée : [[1 year]]

Référence : 1172