Junior Operations

NIRLAB AG is a Swiss-based company specializing in advanced handheld spectroscopy solutions. We enable second-by-second and on-the-spot analysis of materials across industries combining near-infrared (NIR) spectroscopy with machine learning. Our mission is to revolutionize on-site analysis, enabling instant, and anywhere discovery of material compositions. Established in 2018, NIRLAB is providing cutting-edge technology to clients across 30 countries on all continents. Junior Operations & Finance Manager (a) We are expanding and looking for a detail-oriented Junior Operations and Finance Manager to support our internal processes as we scale internationally. As a Junior Operations and Finance Manager, you will support the leadership team by managing and optimizing the company’s ERP system , logistics , finance , and admin operations . Your role will be essential in ensuring that our fast-paced operations run smoothly, efficiently, and in full compliance. Tasks ERP & Operations : Maintain and manage our ERP system (Odoo), ensuring correct setup of products, workflows, invoicing and automation. Improve operational workflows across sales, inventory, procurement, invoicing and customer service. Coordinate logistics, production orders, and inventory management with international partners, and suppliers. Manage and oversee customer inquiries related to logistics, ensuring timely delivery and client satisfaction. Finance & Accounting: Oversee day-to-day finance tasks such as invoicing, expense reports, and reconciliation. Support quarterly reporting, budgeting, and cashflow tracking. Liaise with external fiduciary for VAT, payroll, and financial reporting. Administration: Handle internal documentation, contracts, and compliance records Support HR and procurement tasks as needed Requirements Bachelor or Master’s degree in Business Administration, Finance, Operations Management, or a related field. Good understanding of Swiss accounting principles, journal entries, invoicing, and reconciliation processes Proven experience managing an ERP system (e.g. Odoo, SAP, ..) Meticulous, detail-oriented, and process-driven — you don’t let things fall through the cracks Fluent in French and English (written & spoken) Solid command of Excel, PDF/document workflos, and basic data analytics. Ability to work independently and manage multiple priorities in a fast-paced environment. You are known for your drive, your professional ambitions and your desire to succeed, entrepreneurial mindset as well as your flexibility and speed Benefits Competitive salary. Opportunity to work with a cutting-edge technology company making a significant impact across various industries. Personal responsibility and fast pace in a dynamic and challenging working environment. Flat hierarchies, transparent communication and an open and direct feedback culture. Flexible working environment with the ability to work remotely. Making the world a safer and better-informed through immediate, precise substance analysis. Application Process Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are the ideal candidate for this position. For more information about NIRLAB and our products, please visit our website nirlab(.)com. NIRLAB is a Swiss-based company and a spin-off from the University of Lausanne. NIRLAB specializes in advanced handheld spectroscopy solutions. We enable second-by-second and on-the-spot analysis of materials across industries combining near-infrared (NIR) spectroscopy with machine learning. Our mission is to revolutionize on-site analysis, enabling instant, and anywhere discovery of material compositions. Established in 2018, NIRLAB is providing cutting-edge technology to clients across 30 countries on all continents.