Facilities Coordinator

JLL empowers you to shape a brighter way .   Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Take ownership of the internal and external visitor experience, to ensure all interactions leave the customer with a positive, memorable experience  Liaising with building management/ security/ the building reception/ handyman Office access management (badges and ID passes) for staff members assisting with issuance of ID/access passes  Conducting weekly walks of the office and recording the findings to measure service level performance  Overseeing the daily supervision of the Soft Services vendors for cleaning, internal window cleaning, catering equipment and reception & meeting services  Raise quotes for Client approval and raise PO's to JLL and SAP vendors for Above Baseline services  Upkeep and review of onsite Manuals, Handbooks, Guidance notes related to the JLL Soft Services   Monitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.  Assisting in setting up in house and external events as and when required.  On site trained Fire Marshaller and First Aider/ all health and safety procedures   Manage day to day incoming and outgoing mail   Be aware of basic procedures, courier suppliers and all external key contacts. Other tasks and duties as required.  Manage incoming calls Answer and manage Facility Tickets Book and prepare customer meeting rooms Distribute and manage Lunch Cards Distribute an pool car Mange a shuttle bus Order and manage access/driveway tickets Order kitchen supplies New Hires Day General reception tasks Open sliding walls at meeting rooms Distribute and manage locker, Organize the yearly maintenance and services Monitor the technical facilities Management of storage rooms  Location: On-site –Zurich, CHEIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.