Commissions & Programmes Support Coordinator

vor 2 Wochen

genève, Schweiz FEDERATION INTERNATIONALE AUTOMOBILE Vollzeit

Commissions & Programmes Support Coordinator (Geneva - Switzerland) Join the FIA Mobility & Sustainability Division and take a role in supporting our global initiatives You will be at the heart of coordinating FIA Mobility Commissions and related programmes, helping to shape the future of governance, advocacy, and sustainability. As the Commissions & Programmes Support Coordinator, you will have a central role providing operational, administrative, and secretarial support to ensure the effective organization and coordination of the department's activities. You will be responsible for assisting with the preparation, logistics, and documentation for governing body meetings and supporting key stakeholders. You will be working closely with the Executive Assistant (EA) to the SG & WCAMT Coordinator and with the Commissions & Programmes Manager. This role requires a high degree of organization, accuracy, and discretion. MISSIONS AND RESPONSIBILITIES: ADMINISTRATIVE AND PROGRAMME SUPPORT Work in close coordination with the EA & WCAMT Coordinator to ensure consistency in scheduling, document management, and information flow across the Mobility & Sustainability Division. Provide miscellaneous administrative assistance (calendar, meeting logistics, expenses, travel management, invoices, presentations, etc.) and proactively address any last-minute changes. Assist the Commissions & Programmes Manager with the coordination of projects and initiatives under Advocacy and Sustainability. Conduct regular liaison with internal departments (Finance, Events, Legal, etc.) and external stakeholders, including FIA Member Clubs and external partners. COMMISSION COORDINATION AND SECRETARIAT SUPPORT Assist in preparing save-the-date notes, agendas, and working papers for the Mobility and Sustainability Commissions (WCAMT, ProCom, CHI, FMC, etc.). Coordinate logistics for meetings (Teams, in-person, hybrid). Ensure timely circulation of documentation and follow-up actions. Maintain accurate databases of Commission members and mandates. Support the compilation of voting lists, attendance records, document archives , and assist in the preparation of e-votes. Support the tracking of actions and decisions arising from governing bodies. PROFILE: University or higher education degree (business administration, international relations, law or related field). Relevant professional training or certification is a plus. 2-4 years of relevant experience in an administrative, coordination or project support role. Experience in international or membership-based organisations is desirable. Fluent English required. Additional languages are an asset. Excellent command of MS Office (Word, Excel, PowerPoint, Outlook). Experience with Teams, SharePoint, and collaborative platforms. Skills: Excellent organisational, coordination, and time-management skills. Strong written communication and document preparation abilities. Attention to detail, rigour, and reliability, especially under tight deadlines. Capacity to coordinate multiple projects simultaneously and handle confidential information discreetly. Tact, diplomacy, discretion, team spirit, and adaptability. Deadline to apply: November 5th, 2025 This position is based at the FIA offices in Geneva. If you have a high degree of organization, discretion , and the required professional experience, please send us your CV and cover letter. The FIA is an equal opportunity employer committed to building a diverse and inclusive workforce. We welcome and encourage s from all qualified candidates.

  • Consultant, Support to Amp Net Mapping Project

    Vor 2 Tagen

    Genève, Schweiz International Federation of Red Cross and Red Crescent Societies Vollzeit

    **Vacancy No.** S14426 **Contract Type** Consultant **Application Deadline** 01-Jun-2025 **Job Posted on** 26-May-2025 **Country** GLOBAL Different Locations **Duty Station** Global **Duration** An estimate of 85 working days between 10 June 2025 to 31 December 2026 **Grade** Consultant, Not Applicable **Organizational Context**: The...

  • Fund Distribution Commissions Specialist

    vor 2 Wochen

    genève, Schweiz Pictet Vollzeit

    Your team The Operations division provides secure and efficient processing of Pictet's banking transactions and investment funds. Our teams ensure all activities follow regulations and manage risks. By developing and maintaining a modern, robust infrastructure, we guarantee reliable, high-quality services for Pictet's wealth management, asset management and...

  • Sales Support

    vor 1 Woche

    Genève, Schweiz Air Charter Service Vollzeit

    **Company Description** Air Charter Service is the number one aviation broker providing brokering services to our Cargo, Commercial and Private Jet customers. Founded in 1990, ACS have successfully operated for over 30 years and now have global presence with over 35 offices and 700+ employees worldwide! Our Geneva office have an exciting and rare opportunity...

  • Uk Trade Partnerships Programme National Coordinator

    vor 3 Stunden

    Genève, Schweiz International Trade Centre (ITC) Vollzeit

    Result of Service - Expected Outputs and Timelines: Output 1: Monthly report, including progress on national stakeholder liaison, SME engagement, in-country activity delivery planning and monitoring, and operations report, sent in electronic format by 31 January 2025 (20 workdays). Output 2: Monthly report, including progress on national stakeholder liaison,...

  • Cern-solvay Education Programme Coordinator

    vor 1 Woche

    Genève, Schweiz CERN Vollzeit

    **Company Description** **Job Description** Introduction** Are you passionate about inspiring the next generation of scientists and engineers? Do you have a talent for engaging students with innovative educational experiences and producing impactful audio-visual content? Join us through the Teachers and Student Programmes! CERN, take part! CERN offers an...

  • CFA - Programme Support Officer (P)

    vor 2 Wochen

    genève, Schweiz IOM Vollzeit

    Job Identification (Reference Number): 17248Position Title: Programme Support OfficerDuty Station City: GenevaDuty Station Country: SwitzerlandGrade: UGContract Type: Special short-term ungradedRecruiting Type: ProfessionalInitial duration: Four months with possibility of extensionClosing date: 4 November 2025 Introduction: Established in 1951, IOM is a...

  • Project Assistant

    vor 3 Stunden

    Genève, Schweiz MCI Group Vollzeit

    12 Dec 2024 **Project Assistant - Programme & Abstracts**: **WHO WE ARE** We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we help brands, associations and not-for-profit organisations solve...

  • FIFA Project Coordinator

    vor 2 Wochen

    genève, Schweiz UNHCR, the UN Refugee Agency Vollzeit

    Deadline for Applications November 1, 2025Hardship Level (not applicable for home-based) H (no hardship Family Type (not applicable for home-based) Family Staff Member / Affiliate Type CONTR Local Entry and Mid-Level Support Target Start Date Terms of Reference GENERAL BACKGROUND OF THE ASSIGNMENT:In 2022, UNHCR, the UN Refugee Agency, launched its first...

  • Coordinator (Team Support and Events) - Loom Strategy Centre

    vor 2 Wochen

    genève, Schweiz Our Common Home Vollzeit

    Job Title: Coordinator (Team Support and Events) - Loom Strategy Centre Location: Geneva, Switzerland Work rate: 100%   Reports to: Programmes and Operations Lead Application deadline: 17 November 2025, midnight CEST (CV and cover letter) About Loom Strategy Centre: Loom is a non-profit, pop-up strategy centre designed for the big challenges facing...

  • Microsoft 365 Technical Coordinator

    Vor 2 Tagen

    Genève, Schweiz LHH Vollzeit

    For one of our clients in Geneva, we are recruiting a Microsoft 365 Technical coordinator who is open-minded and client-oriented, is passionate about his work, who believes in success and has a strong team spirit. Are you looking for you next challenging position? This opportunity is for you! **Responsabilities**: As a Microsoft 365 Technical coordinator...