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Office Administrator

vor 2 Monaten

Genf, Genf, Schweiz Alohi Vollzeit
Job Title: Office Manager

Alohi SA, a pioneering technology company based in Geneva, Switzerland, is seeking a highly skilled Office Manager to join its dynamic team. As a key member of our operations team, you will play a vital role in ensuring the smooth and efficient operation of our office environment.

Key Responsibilities:
  • Coordinate and oversee day-to-day office operations, ensuring seamless communication and collaboration among team members.
  • Support the business operations manager in managing daily operations, including vendor relationships and office supply inventory.
  • Analyze and improve current processes to enhance efficiency and effectiveness, identifying areas for improvement and implementing solutions.
  • Execute special projects, taking ownership of achieving milestones promptly and within budget constraints.
  • Manage office supplies and inventory, ensuring timely replenishment and minimizing waste.
  • Handle incoming calls and correspondence, providing exceptional customer service and support.
  • Assist with scheduling meetings and appointments, ensuring seamless coordination and minimal disruptions.
  • Support HR in onboarding new employees, maintaining employee records, and ensuring compliance with company policies.
  • Assist with basic accounting tasks, such as processing invoices and expense reports, ensuring accuracy and timeliness.
  • Organize company events and team-building activities, fostering a positive and inclusive work environment.
  • Maintain a safe and pleasant working environment, adhering to company standards and regulations.
Requirements:
  • Prior experience as an Office Manager or similar role, with a proven track record of success.
  • Fluent in English and French (both writing and speaking), with excellent verbal and written communication skills.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Discretion and confidentiality, with the ability to maintain sensitive information and handle confidential matters.
  • Ability to multi-task and prioritize work, with a focus on delivering high-quality results under pressure.
  • Attention to detail and problem-solving skills, with the ability to analyze complex issues and implement effective solutions.
  • A creative mind with the ability to suggest improvements, with a focus on continuous learning and professional development.
  • Friendly and approachable demeanor, with excellent interpersonal skills and the ability to build strong relationships with colleagues and stakeholders.
  • Highly skilled in technology, with prior use of tools such as Bexio and Xero considered an advantage.