Administrative Coordinator

Job Summary:

We are seeking an experienced Administrative Assistant to join our Legal Team at Ascent Health Services Switzerland. As a key member of our team, you will provide administrative support to our legal team and Executive Assistant, handling a wide range of tasks, from event coordination to managing legal documentation.

Key Responsibilities:

• Administrative Support for the Legal Team:
  • Facilitate the DocuSign process and update legal team files
  • Provide administrative support during projects
  • Support NDA management, invoicing follow-ups, and prepare ad-hoc reports
  • Assist with review of commercial items and execution of NDAs with Ascent stakeholders
  • Prepare expense reports for the legal team
  • Offer other administrative support as needed
• Calendar Coordination: Manage and coordinate calendars for the General Counsel, Vice President, and other senior legal leaders
• Event, Logistics, and Travel Coordination: Organize company events, domestic and international travel arrangements, internal meetings, and team events
• Deputizing for other Assistants: During absences
• Office Management Support: Assist with office management tasks as needed

Requirements:

• Full proficiency in both German and English mandatory (both written and spoken, C1 level)
• 2-5 years of relevant administrative experience, ideally within a legal team
• Vocational degree in commercial education (KV or equivalent)
• Strong skills in Microsoft Outlook, Word, Excel, and PowerPoint
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Ability to handle sensitive information with discretion
• Comfortable working in a fast-paced, international, and team-oriented environment

Why Ascent Health Services?

Join Ascent and thrive in a certified top-tier workplace, recognized by "Best Place to Work" and honored with the Career Empowerment Label from HSG. We're committed to innovative thinking and championing diverse career paths in the pharmaceutical industry.

Embrace flexibility by choosing your work location within Switzerland, and benefit from comprehensive health insurance and 24/7 mental health resources. Enjoy a work-life balance with both Swiss and US public holidays, in addition to 25 days standard paid leave.

We nurture your professional growth with a range of training opportunities and a personal budget for external courses. Your well-being is further supported by an annual wellness stipend and a transportation allowance.

At Ascent, every day is an opportunity to make a difference in a collaborative, respectful, and progress-driven environment. Your journey to excellence and real-world impact starts here.