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International Office Manager

vor 2 Monaten


Zug, Zug, Schweiz Exact Sciences International GmbH Vollzeit
About the Role

We are seeking a highly organized and detail-oriented International Office Manager to join our team at Exact Sciences International GmbH. As a key member of our global operations team, you will be responsible for creating a welcoming and efficient office environment, ensuring smooth day-to-day operations, and providing exceptional support to our employees and visitors.

Key Responsibilities
  • Establish and maintain a positive and productive office environment, ensuring all necessary resources and support are available to employees.
  • Manage vendor relationships, including office supplies, mobile phone providers, and travel agencies, to ensure seamless operations.
  • Act as the primary point of contact for office matters, including visitor management, security, and access control.
  • Develop and implement processes to manage day-to-day office life, including logistics, training, and onboarding of new employees.
  • Partner with HR and employees to shape the office culture and ensure alignment with our corporate values.
  • Organize internal events and celebrations, collaborating with team members to create engaging and inclusive experiences.
  • Support management team with requests related to office space, environment, and space allocation.
  • Provide administrative support to senior management and functions, ensuring timely and accurate completion of tasks.
  • Assist with compliance with local and country-specific health and safety regulations, as well as Exact Sciences safety standards and corporate policies.
  • Coordinate ergonomic evaluations, perform assessments, and provide recommendations and adjustments as necessary.
  • Maintain office supplies and inventory within budget parameters, including emergency and first aid supplies.
  • Promote a positive relationship with local regulatory authorities, as needed.
  • Support the EHS Safety Committees, coordinating and facilitating safety meetings, capturing meeting minutes, and assisting with emergency response efforts.
Requirements
  • High School Diploma or General Education Degree (GED).
  • 3+ years of experience in an administrative, hospitality, or office environment.
  • Proficient with office equipment, including fax machines and printers.
  • Basic computer skills, including Internet navigation, email usage, and word processing.
  • Proficient in Microsoft Outlook, Excel macros, and pivot tables, and Word mail merge.
  • Demonstrated ability to perform the Essential Duties of the position with or without accommodation.
Preferred Qualifications
  • Familiarity with Cloudgate or comparable Visitor Management System(s).
  • Familiarity with SAP accounting and financial management.