Chief Operating Officer Support

vor 1 Tag


Basel, Basel-Stadt, Schweiz Company: Non-disclosed Vollzeit

**Job Overview**

We are seeking a highly skilled and experienced Executive Assistant to the CEO to join our team at Company: Non-disclosed. This is an exceptional opportunity for a proactive and results-driven professional to provide high-level administrative support to our CEO.

The successful candidate will be responsible for managing the complexities of executive administration, ensuring seamless day-to-day operations, and delivering exceptional support to our leader.

In this role, you will have the opportunity to work with a dynamic and ambitious team, drive strategic initiatives, and contribute to the company's success.

About the Role

  • Provide administrative support to the CEO, including calendar management, correspondence, and travel arrangements
  • Manage complex global travel logistics and coordinate meetings and events
  • Develop and implement efficient administrative processes to optimize productivity and efficiency
  • Maintain confidentiality and handle sensitive matters with discretion
  • Collaborate with other EAs to ensure seamless team coverage and shared knowledge
  • Contribute to the development and implementation of business strategies and initiatives
  • Prepare and compile reports, presentations, and documents in support of key meetings and decisions
  • Reconcile expenses, process vendor invoices, and maintain accurate financial documentation

Requirements

  • High School Diploma or equivalent, ideally complemented by a Federal Executive Assistant Degree
  • 8-10 years of experience supporting executives in a multinational PLC with an understanding of corporate governance and matrix organizations
  • Proficiency in MS Office Suite, Share Point, SAP, and virtual communication tools (Teams, Zoom, etc.)
  • Business fluency in English and German (C2 level according to CEFR)
  • Top-notch organizational and time management skills with a keen sense of task management
  • A proactive and self-driven mindset with a high sense of ownership
  • A positive attitude, maintaining composure in all situations, and embodying a service-minded approach

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