Executive Office Coordinator

vor 3 Wochen

Lausanne, Waadt, Schweiz European Respiratory Society Vollzeit
Job Title: Executive Office Assistant

We are seeking a highly organized and proactive Executive Office Assistant to provide administrative support to the CEO and senior-level members of the Executive Committee.

Key Responsibilities:
  • Coordinate administrative processes, including elections and database management
  • Perform general governance tasks to ensure smooth department operations
  • Assist with human resources, finance, and legal tasks, including recruitment, expenses management, and trademark registrations
  • Coordinate travel arrangements and accommodation for ERS Officers and Executive Director
  • Manage ERS Membership Database and Elections, including communication with staff and candidates
  • Support International Congress and Committee meetings, including agenda preparation and minute taking
  • Provide general office administration and assistance as requested by the Executive Director
Requirements:
  • Native or fluent English speaker, with other languages a plus
  • Forward-thinking and able to anticipate situations and propose action
  • Experience in handling administrative tasks in an international environment
  • Proficiency in Microsoft programs and high degree of confidentiality and reliability
  • Willing to learn, proactive, team player, enthusiastic, independent, and able to work under pressure
Working Conditions:

Location: Lausanne, Switzerland

Type of contract: Temporary, 80-100%, negotiable

Availability to travel: able to travel a few times a year in Europe

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