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Assistant & Project Coordinator

vor 2 Monaten

Morges, Waadt, Schweiz Incyte Vollzeit

Job Summary

We are seeking a highly organized and detail-oriented Assistant & Project Coordinator to provide exceptional support to our Executive Director and Business Lead IAI. This is a temporary contract position that requires a strong ability to manage multiple tasks, prioritize deadlines, and maintain confidentiality.

Key Responsibilities

  • Manage the Executive Director's and Business Lead IAI's agendas, ensuring timely and effective communication with stakeholders.
  • Support the Executive Director and Business Lead IAI during key events in Europe, providing logistical and administrative assistance as needed.
  • Organize business travel and appointments, ensuring seamless coordination and execution.
  • Compile reports to track expenses, invoices, and requisitions, as well as manage cost center allocations.
  • Contribute to a strong culture of business integrity and ethics, adhering to confidentiality, compliance, and legal requirements.

Project Coordination

  • Organize IAI offsites, ensuring successful execution and follow-up.
  • Manage and control the budget allocated to the department, tracking expenses on POs and ensuring cost-efficiency.
  • Co-manage communication within the department and Region Europe, ensuring clear and consistent communication among team members and stakeholders.
  • Manage team meetings, including organization, attendance tracking, and follow-up on actions.
  • Weekly IAI Team meeting and Monthly BUD meeting coordination.
  • Quarterly Opzelura Brand Team meeting coordination (in partnership with Morges Opzelura Brand Lead).
  • Maintain comprehensive project documentation, including reports and plans.
  • Engage with stakeholders to gather requirements, provide updates, and ensure two-way communication.
  • Take on and lead ad-hoc projects as needed.

Requirements

  • Bachelor's degree or equivalent by experience.
  • 7+ years of experience working for a multinational company in a similar position.
  • Well-organized, problem-solving, and deadline-driven, with excellent communication skills and discretion.
  • Excellent proficiency with Office software systems (Excel, Word, PowerPoint) and Outlook.
  • Fluent in English and French; German, Spanish, and/or Italian a plus.