Administrative Support Specialist for Pharmaceutical Client

vor 1 Tag


Basel, Basel-Stadt, Schweiz Gi Group SA Vollzeit
About the Role:
Gi Group SA, a renowned pharmaceutical services provider, is seeking an exceptional Administrative Support Specialist to join their team in Basel. As a key member of the administrative department, you will be responsible for providing top-notch support to guests and colleagues alike.

Duties and Responsibilities:
- Offer general assistance to visitors and internal stakeholders
- Manage incoming and outgoing mail, coordinate with local delivery services, and ensure seamless logistics
- Provide administrative support to colleagues as needed, including arranging interviews and meetings
- Coordinate travel arrangements within Switzerland for senior executives
- Collaborate with executive assistants to address requests and inquiries from senior managers
- Oversee office supplies, organize catering, and run errands as required
- Supervise kitchen areas to maintain a tidy environment
- Serve as the primary contact for external service providers related to building maintenance
- Plan and oversee repairs, installations, and upgrades of office equipment as needed
- Assist management in negotiating with vendors and implementing cost-saving initiatives
- Develop and maintain office protocols, facilities management, and maintenance procedures
- Support event organization and emergency response planning

Requirements:
- Previous experience in office administration and reception in an international setting would be advantageous
- Fluency in English and German
- Strong Microsoft Office skills and organizational abilities
- Excellent interpersonal skills and customer focus
- Demonstrates flexibility and adaptability with a proactive mindset

About Gi Group SA:
We are committed to delivering exceptional pharmaceutical services and value our employees' contributions to our success.

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