Printing and Distribution Coordinator

Vor 5 Tagen

Genf, Genf, Schweiz International Labour Organization Vollzeit

Job Summary

The International Labour Organization seeks a skilled Printing and Distribution Administrator to oversee the production and distribution of documents and publications within the organization. The successful candidate will be responsible for coordinating print requests, ensuring quality control, and managing external printing service providers.

Key Responsibilities

  1. Coordinate the production and distribution of documents and publications
  2. Process print requests, ensure quality control, and follow up with clients
  3. Manage external printing service providers, plan and coordinate service delivery, overall workflow, and administrative arrangements
  4. Monitor, track, and report on supplier performance
  5. Prepare periodic analysis and statistics of financial and production situations
  6. Oversee financial and administrative arrangements related to official meetings
  7. Plan and oversee internal printing operations
  8. Provide input on improving work processes and make proposals to the head of unit
  9. Develop and maintain relations with key industry players and relevant ILO managers

Requirements

Education

An advanced university degree in graphic arts, publishing, distribution, or a related field is required. A first-level university degree in a related field with two years of relevant experience may be accepted in lieu of the advanced degree.

Experience

At least five years of experience in digital printing, publishing, and distribution, including in a supervisory or coordination role, is required. Experience in supplier management, including with external service providers, is also necessary.

Languages

Excellent command of one working language (English, French, Spanish) of the Organization and a working knowledge of a second working language are required.

Competencies

Solid knowledge of financial rules and regulations, knowledge of administrative procedures and practices in an international environment, and ability to research and interpret guidelines and policies are necessary. Sound knowledge of the printing, publishing, and distribution industry and strong skills in document production are also required.

Conditions of Employment

Any appointment or extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. The first contract will be issued for a twenty-four-month period. A successful external candidate will be on probation for the first two years of assignment.

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