Administrative Assistant
vor 4 Wochen
Main Responsibilities
The successful candidate will provide administrative support to the Secretariat of the Global Coalition for Social Justice. This includes coordinating meetings, preparing documents, and maintaining contact lists of partners.
Key Tasks
- Provide office and administrative support to the Director, including receiving visitors and responding to inquiries.
- Coordinate and provide administrative and logistical support services for the Coalition activities, including preparing and translating documents, and maintaining contact lists of partners.
- Coordinate logistical support for meetings, including scheduling, travel, and venue booking.
- Prepare and finalize general and administrative correspondence, and provide informal translations and minutes of meetings as requested.
- Provide project management administrative support, including planning, coordinating, and executing Coalition activities, and maintaining project documentation.
- Initiate, process, and follow up on HR and finance administrative actions, and perform other general administrative duties as assigned.
Requirements
Completion of secondary school education is required. At least five years of relevant experience, including experience in multistakeholder initiatives and event organization within the UN system, is desirable. Excellent command of one working language (English, French, Spanish) of the Organization and working knowledge of a second working language are required.
Competencies
The successful candidate will have knowledge of rules and regulations governing the area of specialisation, including finance, personnel, relations, and publications. Good knowledge of administrative procedures and accounting principles is also required. The ability to search and retrieve information from central databases and compile reports is necessary, as is the ability to operate computer programs and software packages for various administrative actions. Good drafting skills and the ability to establish and maintain effective relationships with officials at all levels are essential. Ability to work accurately with administrative data and demonstrate gender-sensitive and non-discriminatory behaviour and attitudes is also required.
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