Senior Secretarial Support Specialist

vor 3 Wochen

Region Zürich, Schweiz Randstad (Schweiz) AG Vollzeit

Jobdescription For one of our Clients in the Zurich area, we are looking for a highly organized, proactive, and independent Senior Secretarial Support Specialist (m/f/d) to provide comprehensive administrative support to individuals, small teams, or a specific department. This role is critical for ensuring smooth daily operations and requires a professional with a broad knowledge of operational procedures and excellent communication skills in both English and German. General Information: - Location: Zurich - Contract: Temporary - Start Date: ASAP - Duration: 7 months (maternity leave cover: the duration of this assignment is dependent on the maternity leave of the current job holder and will be confirmed based on those parameters) - Working Hours: 100% - Type of working: 80% on-site presence and 20% home office flexibility Responsibilities: - Document Management: Extensive document editing, proofing, formatting, and production (paper and electronic) - Administrative Support: Data entry, as well as paper and electronic document filing and archiving - Scheduling & Coordination: Efficiently manage scheduling and coordination of meetings, complex diaries, and travel arrangements - Communication: Act as a professional point of contact, receiving and relaying telephone messages from internal and external sources - Process Oversight: May supervise specific secretarial/office support processes or small teams within General Secretarial/Office Support, Legal Function Secretarial/Administrative Support, or Executive Secretarial Support areas - Team Support & Training: Provide assistance and training to junior staff members Skills and Qualifications: - Broad knowledge of operational procedures and administrative tools, typically obtained through extensive work experience or vocational/technical education is required - Language Proficiency: Must be highly proficient in both English and German (spoken and written) - Independence: Proven ability to work independently under own initiative with limited supervision for routine situations - Problem-Solving: Capable of analyzing and resolving non-routine problems effectively - Character: A candidate with a strong, positive character - demonstrating drive, a friendly demeanor, and a proactive initiative-taking attitude - will be considered, even if they possess less formal experience Koronidou Eleni

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