Management Assistant

vor 2 Wochen


Nyon, Schweiz Union of European Football Associations (UEFA) Vollzeit

Management Assistant

Job information
Division/Sub-division: Football/Women's Football
Contract type: Permanent
Start date: 06.01.2025

Main goal

To provide administrative, organisational, and logistical support to the Managing Director of Women's Football and sub-division. To ensure service-minded and quality-oriented organisation of activities surrounding competitions and development as appropriate and, specifically, serve all internal colleagues and external stakeholders in the best possible way.

Key responsibilities

  • Managing the diary of the Managing Director of Women's Football and organising associated travel, meetings etc.
  • Acting as Guest Relations Coordinator for the sub-division and handling related duties (e.g. ticketing, accreditation, guest & meeting staff management, and hotel management)
  • Planning, organising and ensuring the smooth running of the UEFA Women's Football Committee and all associated tasks
  • Coordinating UEFA Executive Committee documentation and timelines with team members and other departments
  • Organising working group meetings, workshops and events
  • Coordinating team calendars, absences and sub-division meetings and outings
  • Supporting senior team members with planning and travel
  • Organising folder management and filing
  • Supporting with the administration of development projects, competitions or draws as required
  • Handling invoices, purchase orders and expense claims
  • Ensuring timelines are met for budget forecast meetings
  • Conducting or supporting any research as appropriate
  • Preparing letters, reports and presentations as appropriate
  • Performing any other task as appropriate


Requirements

Experience:
- 3 to 5 years proven experience in an administrative role within a team.
- Experience of working in an international and multicultural environment.

Languages:
- English – Fluent
- French and/or German are a strong asset

Other requirements:
- Interest in football
- Excellent written English and spoken communication skills
- Ability to interact with senior management
- Service-minded, dedicated and proactive
- MS Office - Advanced


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