Human Resources Assistant

vor 5 Stunden

Geneve, Schweiz United Nations Vollzeit

Created in December 1999, the United Nations Office for Disaster Risk Reduction (UNDRR) is the designated focal point in the United Nations system for the coordination of efforts to reduce disasters and to ensure synergies among the disaster reduction activities of the United Nations and regional organizations and activities in both developed and less developed countries. Led by the United Nations Special Representative of the Secretary-General for Disaster Risk Reduction (SRSG), UNDRR has over 120 staff located in its headquarters in Geneva, Switzerland, and in regional offices. Specifically, UNDRR guides, monitors, analyses and reports on progress in the implementation of the Sendai Framework for Disaster Risk Reduction 2015-2030, supports regional and national implementation of the Framework and catalyzes action and increases global awareness to reduce disaster risk working with UN Member States and a broad range of partners and stakeholders, including civil society, the private sector, parliamentarians and the science and technology community.

The position is part of the Human Resources Unit, in the Resource Planning and Management Section of the United Nations Office for Disaster Risk Reduction (UNDRR) in Geneva, Switzerland. The incumbent reports to the Human Resources Officer, under the overall supervision of the Chief of the Resource Planning and Management Section.

**Responsibilities**:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Recruitment and placement
- Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
- Assists in organizing and coordinating competitive recruitment examinations.
- Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
- Reviews and processes personnel actions through Umoja.
- Advises staff on visa matters.

Administration of entitlements
- Reviews and processes requests for entitlements and claims.
- Maintains UMOJA entitlements reference tables.

Staff development and career support training
- Assists in the organization and conducts of training courses and workshops.
- Provides logistics and administrative support to trainers.

Classification
- Assists in reviewing and processing requests for classification.
- Provides advice and answers general queries on classification procedures and processes.

Administration of non-staff personnel
- Reviews the terms of reference of selected consultants and individual contractors and proposes the appropriate remuneration level based on the prevailing rules
- Raises shopping carts and service entry sheets in UMOJA.
- Supports the administration of other non-staff personnel (UN Volunteers, interns etc)

General
- Conducts exit interviews for separating staff and assists him/her in final arrangements.
- Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
- Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in UMOJA, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
- Prepares written response to queries concerning HR related matters.
- Trains and provides supervision to new and lower-level staff in the unit.
- Performs other duties as required.

Competencies

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Work Experience
Seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required.

Experience in advising staff

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