Human Resources Assistant

Vor 6 Tagen

Geneve, Schweiz United Nations Vollzeit

This position is located in the Human Resources Management Section of the Resources Management Service in UNCTAD. The incumbent will report directly to the Human Resources Officer, under the overall supervision and guidance of the Chief, Human Resources Management Section.

**Responsibilities**:
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
Recruitment
- Prepares and maintains case files in a timely and orderly manner for selected staff, prospected consultants/individual contractors and of C/IC contracts; records information for statistical purposes.
- Liaises with partners, including with Finance/Payment Offices for availability of funds and to ensure the completion of the pre-recruitment formalities; coordinates with Human Resources Offices on onboarding formalities as needed.
- Reviews requests for C/IC payments and liaises with Finance/Payment Offices for the approval of payments.
- Prepares relevant documentation of recruitment and C/IC requests and presents summaries as required for related meetings.
- Advises on human resources policies, procedures, rules and regulations, as required.

Staff development
- Identifies training courses and workshops
- Assists in the organization and conduct of training courses and workshops, including the identification participants and of facilitators and during the negotiation of contracts; prepares contracts and payment of trainers.
- Provides logistics and administrative support to trainers.
- Ensures evaluation of training
- Supports the planning of trainings, their schedule and monitors their implementation and expenditures; reports on the same on a regular basis.

General
- Provides general office support services; drafts and/or processes a variety of communications.
- Sets up and maintains reference files/records (electronic and paper).
- Schedules, follows-up and monitors deadlines of ongoing human resources related activities.
- Maintains automated database containing HR related statistics and prepares periodic reports.
- Performs other duties as required.

Competencies
- Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Work Experience
A minimum of five (5) years of progressively responsible experience in human resources management, administrative services or related area is required.

Out of these, two (2) years in human resources within the UN Common System or other international organization is desirable.

Experience with human resources ERP systems and recruitment platforms is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another official United Nations language is desirable.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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