Technical Assistant

Vor 6 Tagen

Geneve, Schweiz World Health Organization Vollzeit

**Grade**: G6

**Contractual Arrangement**: Fixed-term appointment

**Contract Duration (Years, Months, Days)**: 2 years

**Job Posting**: Mar 19, 2024, 8:39:09 AM

**Closing Date**: Apr 9, 2024, 4:59:00 PM

**Primary Location**: Switzerland-Geneva

**Organization**: HQ/TDR Special Programme for TDR SCI

**Schedule**: Full-time

**OBJECTIVES OF THE PROGRAMME**:
The objective of TDR is to foster an effective global research effort on infectious diseases of poverty in which disease endemic countries play a pivotal role. The objectives of the partnerships and global engagement strategic priority area are to manage and coordinate external relations, governing bodies, resource mobilization, and research policy matters, and to oversee all global engagement activities. This includes the mainstreaming of gender and equity considerations across the programme.

**DESCRIPTION OF DUTIES**:
The incumbent will have overall responsibility for administrative support for TDR's partnerships, external relations, and governance and for guiding, training and briefing other administrative staff within the department as required.

He/she will be responsible for the efficient organization of all high-level governance committees and associated meetings of the Special Programme, both in Geneva and in host countries, collaborating with senior staff from all teams within the department to ensure the smooth operation of the meetings, and to ensure that administrative recommendations of the committees are addressed in a timely manner, quality-assuring documentation for meetings and meeting reports, ensuring good and timely communication, correspondence and distribution of documentation and ensuring that issues of the diplomatic protocol are fully observed.

He/she will also be responsible for quality assuring donor specific documentation.

The duties and responsibilities include, but are not limited to, the following:

- Manages the preparation of the three senior advisory bodies of the Programme, the Joint Coordination Board (JCB), the Standing Committee (SC), and the Scientific and Technical Advisory Committee (STAC), as well as their sub-committees, and deals with the administrative aspects of coordination between them.
- In carrying out this work, the incumbent serves as the lead, collaborating with senior staff from all teams within the department to ensure the smooth operation of the meetings, and to ensure that the technical recommendations of the committees are addressed in a timely manner.
- The incumbent is also responsible for direct liaison with counterparts in cosponsoring agencies, ministries, donor agencies, and individual committee members. More specifically, the incumbent will:

- Draft the programme and annotated agenda for the annual meetings of the SC, JCB, and STAC, including assessing previous committee decisions and recommendations from the Director and TDR staff in order to develop the proposed programme and agenda.
- Strengthen JCB outreach and relations with co-sponsors through high-level liaison with representatives of existing and prospective co-sponsors and partners, including UNICEF, UNDP, and the World Bank.
- Review on a continuing basis all issues relating to membership of the JCB, SC, and STAC, and take action as required.
- Regular communication with the WHO regional offices is required regarding the membership of the JCB.
- The incumbent continually monitors and reviews committee membership status and makes recommendations for all changes in membership, including extension and termination.
- Ensure that letters of invitation to members and observers of the JCB, SC, and STAC are prepared in accordance with WHO procedures and sent out in a timely manner and in appropriate official languages, ensuring that issues of diplomatic protocol are fully observed;
- Prepare working papers and briefing documents concerning administrative or policy matters, in collaboration with the Manager Partnerships and Global Engagement and the Unit Head PIM of TDR, Director TDR, and WHO Legal Counsel, concerning the election of JCB members, and administrative, financial, or policy matters for consideration by JCB and SC.
- Responsible for coordinating the work of the administrative staff and other support staff relating to TDR's governing bodies; ensuring that documentation for the meetings is correctly prepared, translated, printed, and distributed on time. This means ensuring that all papers (usually prepared by TDR staff) are written and prepared in an appropriate format and are consistent in substance with the draft annotated agenda; ensuring that certain papers (e.g. JCB invitation letters and agenda) are translated on time and distributed by the due date.
- These tasks involve liaison with the WHO Legal Office for the Membership Note, staff in TDR regarding the drafting of documentation and preparation of presentations, and with other WHO services for translation of JCB documentation.
- Ensure adequate provision of anci

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